Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
Lead the financial management of Indigenous Knowledge Systems in liaison with the Director: Indigenous Knowledge Systems.
Manage all income, expenses and financial reports of the Indigenous Knowledge Systems unit and submit monthly financial reports to the Director: Indigenous Knowledge Systems and the Advisory Committee (when required) in this regard.
Participate in strategic financial planning and decisions of the Indigenous Knowledge Systems' unit.
Actively participate in strategic imperatives in Indigenous Knowledge Systems.
Facilitate the annual budget processes as well as project-related budgeting processes on third-stream income projects.
Perform operational tasks related to financial management, e.g. generate purchase orders, ad hoc payments, journal transfers, etc.
Perform general administrative tasks related to financial management in the Indigenous Knowledge Systems Unit.
Handle payments of creditors and all queries.
Handle financial administrative and financial enquiries.
Process and reconcile employee ad-hoc claims, advances and expenses applications.
Order stationery and supplies when required.
Assist with invoicing of clients for services rendered by the Indigenous Knowledge Systems Unit, the collection of outstanding fees and the resolving of disputes.
Ensuring correct allocation of transactions or accounts in the general ledger.
Ensuring the upkeep of fixed asset registry.
Liaison with internal and/or external auditors.
Inherent requirements:
Bachelor's degree or an advanced diploma/ B.Tech degree/postgraduate certificate on NQF Level 7 in finance, accounting, or relevant field.
Completed SAICA or SAIPA articles (attach proof).
A minimum of two (2) years' experience in a similar role.
Recommendations:
Knowledge of People Soft.
Knowledge of the Procurement Policy.
Principles of corporate governance.
Knowledge of IT systems and applications.
Applicable university regulations, policies and procedures.
University structures and services (including academic environment).
Computer literacy- Microsoft Office and Excel essential.
In-depth knowledge of financial regulations, financial modelling and accounting processes.
Reading of financial statements, General Ledger, financial accounting etc.
Required competencies:
Results Orientated:
- The ability to be reliable, responsible, dependable and to fulfil obligations.
- The ability to deal calmly and effectively with high stress situations.
Strategic Thinking:
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
Leading:
- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.
Assumption of duties:
As soon as possible.
Closing date:
28 November 2025.
Salary:
The annual remuneration package, including benefits is R388 426.59 R487 479.38 per annum, depending on the budget available for the position, relevant work experience and qualifications.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact or email or Additionally, kindly contact 051 401 9813/2558 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Skills Required