Job Description

Job SummaryJob Summary: * The Academic Administrator position will include administrative support functions in the following areas such as:

• Infrastructure maintenance
• Health and Safety
• Human Resources
• Academic Delivery
• Campus Administration
• Campus Quality Assurance
• Providing administrative support to the Campus Operations Manager in the day-to-day business of the campus operations.
• From an Academic point the Administrator will provide academic administration support in the various academic processes.
• Operational Administrators must be excellent multi-taskers, as their duties include admin support in various divisions of the operational functions on a campus.

Ethos and Values:

• To ensure the vision for CTU is understood and applied
• To demonstrate a commitment to professional learning and continuous improvement
• To model CTU's commitment to excellence, independence and opportunity in everyday work and practice.

Duties and Responsibilities: * Assist the Campus Operational Manager with the registration process of students. This will include:

• the collection of all required documentation, i.e. ID docs, Qualification certificates etc.
• Capturing registration data on Campus Online
• Uploading the registration documentation onto Campus Online
• Preparing and distributing attendance registers for staff
• Capturing staff attendance on attendance record and updating employee leave records. Capturing student attendance on Campus Online
• Completing all registration forms, exam bookings etc for ICB students in line with the approved policy and procedures.
• Co-ordinate and update the complaints register and report all complaints to the Campus Operational Manager.
• Provide administrative support in the assessment process by:
• Monitoring the assessment due dates
• Processing marksheets and submitting to Campus Operational Manager for approval and process implementation.
• Capturing and distributing exam permits as approved by the Campus Operational Manager
• Process and distribute Progress Reports, Transcripts and Academic Reports as approved.
• Distributing national timetables to Campus based Academic staff and students.
• Assist with the administrative tasks assigned for student support i.e invites, attendance registers communication to students.
• Provide administrative support in the library (CHE accredited campuses)
• Administrative support for all Community development projects.
• Minutes taking and meeting management functions i.e invites, attendance registers, agendas.
• Compile Management information and Quality assurance reports on various functions as identified by COM.
• Administrative support on various systems

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