Job Description

Synopsis

The Industrial Development Corporation is a national development finance institution, set up to promote economic growth and industrial development. Owned by the South African Government, the Corporation's mandate is to be the primary driving force of commercially sustainable industrial development and innovation for the benefit of South Africa and the rest of Africa.



The core functions of the IDC comprise: developing industrial pathways and master plans together with key stakeholders, driving early-stage project development in priority industrial pathways and providing debt, equity and grant funding to support business partners in priority sectors. Critical assessment of future technologies, assessing impact of and potential for 4IR innovations, understanding and responding to climate change and ensuring focused, sustainable and inclusive development outcomes.

To efficiently provide secretarial and administrative support to the Head of Department and the Procurement Team to achieve the business objectives of the department. To support the Head of Department with planning and coordination of information in order to optimize workflow procedures in the Department.

Qualification and Experience

A Secretarial or Administration National Diploma or equivalent Qualification in Supply Chain Management will be an added advantage 2-5 Years prior administrative or secretarial experience; Ideal candidate to have procurement or finance background with the ability to administer day-to-day business admin & project management Prior experience in a procurement administrative environment would be an added advantage Understanding and knowledge of the public procurement process would be an added advantage Knowledge and experience of the following systems: MS Word, PowerPoint, Excel, Outlook, SAP, SharePoint and Docupedia Understanding of the SAP system in relation to Purchase Orders and Vendor Creation Ability to think independently/laterally and have a logical approach to problem solving; Good communication skills and a 'hands-on' approach are required Displays ethical behavior and maintains personal and professional integrity Ability to operate in a multi-tasking and demanding environment Ability to respond to new demands and evolving requirements within the department

Roles and Responsibilities

Administrative Functions:

Provide project management support to ensure effective delivery of projects and/or initiatives of the department Assist in the preparation of EXCO and Board reports and ensure timely submission Coordination of all deliverables by the Head and the Management Team Assisting with budget tracking and processing the department's expenditure and or invoices Provide general administration work including typing reports and presentation slides Assisting with data interpretation/ analysis to ensure effective reporting and presentations Ensure timely preparation for Procurement Committee (PC) Assist the Head in implementing and enforcing policies and procedures

Secretarial Functions:

Provide secretarial support to the Head and team members Addressing queries from the team and clients, and providing support and solutions Receive, direct and relay telephone and email messages and follow up with team members to ensure that it has been actioned Manage the Head's diary Assisting with the planning and execution of departmental events, such as management meetings, team engagement sessions and team-cohesion activities etc Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint Making travel arrangements and processing claims for the Head and team members (as required) Requisition of stationery Facilitate maintenance of office equipment Facilitate the on-boarding of new staff members joining the team Maintain an updated contact list for the department

Job Requirements

TECHNICAL/FUNCTIONAL COMPETENCIES


Project Management Skills Business Acumen Ability to work effectively under time pressure Problem solving A flair of numbers Data analysis and presentation

BEHAVIOURAL COMPETENCIES


Relationship building and networking Good Communication Skills ( both written and verbal) Coping with Pressures and Setbacks Proactiveness Planning and organizing skills Attention to Detail Ability to multi-task and thrive under work pressure

IDC is committed to equality, employment equity and diversity. In accordance with the employment equity plan of the IDC and its employment equity goals and targets, preference may be given, but not limited to candidates from underrepresented designated groups.



Job Reference: IDC00564