Job Description

We are a non profit organization looking for a suitably qualified and experienced candidate for the position of

Secretarial, finance and administration.

We're seeking an exceptionally detail-oriented and dynamic secretary to work full-time at our head office. The ideal candidate will bring resourcefulness, organization, and superb communication skills to the role.

Objectives of this role:

Optimize branch operations and oversee supplies, equipment, and processes.

Manage suppliers, donors and resources, nurture donor relationships, and ensure that best

practices are upheld

Perform a variety of clerical duties, such as responding to calls, emails, and requests. Support to the executive committee and board.

Determine which issues require immediate attention and communicate to leadership any

deviations from standard operating procedures

Responsibilities

Open the office daily, greet donors, answer and redirect phone calls, manage email, regular

mail, and correspondence

Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, review

materials for accuracy and formatting.

Assist the board with coordination of schedules, appointments, daily operational tasks.

Establish and maintain record-keeping system for files, contacts, and branch directory.

Oversee office equipment and supplies, and initiate requisitions to replenish inventory of central buying.

Finance responsibilities, including payment preparation, recons, capturing of branch invoices and payment requests.

Issue tax receipts to donors country wide.

Manage debit order processing.

Other general administrative and finance duties

Job Type: Full-time

Pay: R6000,00 - R7500,00 per month

Work Location: In person

Application Deadline: 2025/06/30