Job Description

Purpose of Role

To provide administrative support to the Safety, Health, and Environment team by completing administrative tasks and ensuring the smooth operation of safety, health, and environmental compliance processes, to maintain a safe and environmentally responsible work environment.

Role Context

Data Collection and Reporting

Capture risk audits, IsoMetrxi, and other safety data in the appropriate database so as to centralise and improve accessibility of data for informed decision-making. Develop and maintain a comprehensive register of actions that requires attention, by maintaining effective action trackers, to eliminate actions not closed out or given attention. Capture and collate all gathered all Safety, Health, and Environment (SHE) related data and information through the use of a comprehensive and well-organised data collection and collation process, to provide a solid foundation for informed decision-making. Maintain and update all SHE related data and information within the database, to ensure the accuracy and reliability of safety, health, and environment information. Provide daily, weekly and monthly reports to stakeholders regarding SHE data to enable them to make data-driven decisions and enhance safety and compliance within the mine. Provide support in the collection and recording of safety incidents, near misses, and accidents, by participating in site visits/inspections, to mitigate any potential safety risks. Provide support incident investigations by gathering information and compiling incident reports, to ensure all incidents are documented and captured into the databases and/or spreadsheets, maintaining detailed records of safety incidents, environmental assessments, health-related information, and compliance documentation. Generate ad hoc reports as and when required by key stakeholders, to meet the specific information needs of stakeholders as they arise. Manage and analyse data by utilising SHE systems for data management, leading to streamlined processes and improved data analysis. Recommend improvements to the SHE data management systems for enhanced data management, to enhance the data management capabilities and deliver more effective safety and environmental practices and/or services. Monitor due dates on outstanding actions and audit findings to ensure timely resolution of outstanding actions and audit findings, contributing to improved safety and compliance. Provide monthly statistical data to other departments and external stakeholders, to facilitate data-driven decision-making. Receive, schedule, and prioritise operational requests related to SHE data and reporting, to ensure the timely responses to all SHE-related issues and the provision of required data/documentation. Monitor SHE programs and provide stakeholders with all necessary SHE reports, to foster a safe and compliant work environment, enhancing safety and regulatory compliance across TM.

Document Management

Together with the document control department manages the safety document library. Maintain documents with adequate change control, to ensure their accuracy and compliance with regulatory requirements. Organise, maintain and file all SHE-related documents, including safety procedures, health records, and environmental reports, to ensure that they are kept safe and available for when needed. Monitor all documents related to the SHE department to ensure that they are up to date, organised, and the latest version readily accessible for SHE personnel and regulatory compliance. Administer documentation processes, including but not limited to filing, indexing and organising, to ensure easy access and retrieval of essential information.

Administrative Support

Secure necessary approvals for governance documents, resulting in well-documented and up-to-date governance materials. Maintained the intranet by ensuring that it is up to date with the latest SHE information, to create easy access for all relevant stakeholders as and when critical data is needed. Provide support in the planning, development, implementation, and monitoring of company-wide total SHE initiatives, so as to contribute towards a safer and more compliant work environment. Provide administrative support to the SHE Department by coordinating with other internal departments, to schedule safety training, meetings, and audits. Provide support in organising safety and health training sessions and awareness campaigns, by managing all the related administrative tasks, to maintain training records and schedules. Provide support in the preparation of SHE-related communication materials and presentations, by managing all the related administrative tasks, to ensure the material is ready for distribution to the end users. Track the use of safety equipment, PPE (Personal Protective Equipment) and resource inventory, to ensure the ordering and maintaining of the necessary supplies for safety and health programs.

Legal and regulatory compliance

Coordinate legal appointments by maintaining a comprehensive register of all legal appointees, promoting transparency and compliance, to ensure that all appointments are managed in accordance with legal requirements. Maintain an updated Due Diligence register for Department of Mineral Resources (DMR) inspections and program increment (PI) instructions, to assist in the timely closure of findings, ensuring regulatory compliance and addressing safety and operational concerns.

Stakeholder Relations

Engage with all relevant Departments on issues of the area of specialisation, as directed by the Manager. Communicate with internal and/or external stakeholders, where required, to achieve work objectives and to maintain relationships. Liaise with key business stakeholders to gather all the needed SHE data and information, for reporting and string purposes.

Resource Management

Determine resource needs within own area of responsibility to achieve individual role outcomes. Request required assets and resources for the fulfilment of work duties to attain quality work outputs. Use assets and resources optimally within own area of responsibility.

Qualifications:

Grade 12/ (NQF4) Advantageous: Studying towards a Safety/Environmental Management qualification or any other SHE related courses.

Certifications:

COMSOC 1 and 2

Job specific experience:

Minimum of 2-3 years' administrative experience with a strong focus on health and safety, within the mining or similar industry Basic Computer Literacy Experience/Exposure on MS Dynamics F&O, Reporting tools: MS Power BI

Inherent requirements

Must be medically fit

Closing date:

18 September 2025

Note: Preference will be given to female candidates and people living with disability.