Job Description

Job Summary Division: Human Genetics
Main purpose of the job:

• To provide administrative support to DDD-Africa project related to procurement, finance and reporting

Location:

• Parktown, Johannesburg

Key performance areas:

• Obtain quotations when purchasing consumables, equipment and/or arranging conference events within the budgetary guidelines
• Obtain three quotes if consumables and/or equipment are more than R2500
• Place orders timeously and at the best possible price with chosen suppliers
• Check invoices for VAT registration numbers and purchase order numbers to ensure compliance with donor polices
• Complete payment requests and check the correctness thereof
• Follow through on the purchase requisition order process by obtaining signature for approval
• Provide Administrators with relevant compliance and payment information
• Correspond the amounts of quotations with that of invoices received
• Make relevant copies of documentation and correspondence
• Forward documentation to WHC Finance
• Inspect, verify and check delivered goods and stock
• Follow-up and resolve compliance and audit queries
• Liaise with WHC legal and contracts departments for the creation and finalisation of sub-award contracts
• Maintain and update project documentation
• Monitor and record Divisional publication lists, conference attendance and training achieved
• Compile ad hoc administration i.e., compiling memos and other correspondence
• Assist the project researcher and PI in donor reporting and report submission
• Assist in formatting and submission of publications
• Arranging meetings to discuss priorities progress
• Collecting agenda items and sharing with teams prior to meetings
• Ensuring manager has reports and information needed to complete work
• Increasing manager's productivity by attending meetings and taking notes

Required minimum education and training:

• Honours degree in Human Genetics, Molecular Biology, Medicine or any related science field

Required minimum work experience:

• Minimum of 1 years' experience in a research or academic environment

Desirable additional education, work experience and personal abilities:

• Firm understanding of finance and statistics
• Driver's license and own transportation is required
• Good interpersonal skills, self-motivated, organized and meticulous
• Ability to prioritise own workload to meet deadlines
• Adherence to procedures
• Computer Literacy with good knowledge of MS Office packages
• Ability to maintain confidentiality and act tactfully
• Ability to work independently and as part of a multidisciplinary team
• Knowledge of the WHC grant management system would be advantageous

TO APPLY:

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 13 October 2025
• Note: No CV will be accepted after the closing date

Please note:

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position

AJ Personnel
Recruiter

Skills Required