Job Description

Remote Paralegal / Legal Secretary (AI-Savvy | US Hours)
Work Hours:
Full-time or Part-time
3:00 PM - 11:00 PM (South Africa time)
Some flexibility required for overlap with PST time zone
About the Role:
We're seeking a tech-savvy, detail-oriented Paralegal or Legal Secretary to join our remote team. The ideal candidate will have strong communication and writing skills, excellent organizational abilities, and the initiative to work independently.
This role involves working closely with attorneys and clients across the US to support case preparation, client communication, document collection, and transcription. A legal background is a plus, but not essential were looking for smart, reliable individuals who can think critically, communicate clearly, and leverage technology (including AI tools) to streamline workflows.
Key Responsibilities:
Conduct client intake interviews and gather necessary information and documentation
Organize, summarize, and draft case information or client stories for attorney review
Transcribe recorded calls and meetings accurately and efficiently
Maintain and update case files, ensuring data accuracy and confidentiality
Communicate with clients via phone, email, or video to obtain or clarify information
Assist in preparing correspondence, legal forms, and supporting documentation
Use AI tools and technology platforms to improve workflow, draft materials, and manage tasks
Requirements:
Strong written and verbal English communication skills
Excellent organizational and multitasking abilities
Confident making outbound and follow-up phone calls
Tech-savvy; comfortable learning new systems and AI tools
Reliable internet connection and quiet work environment
Ability to work independently with minimal supervision
Prior experience in legal, administrative, or client service roles preferred
Preferred Qualifications:
Legal, paralegal, or administrative background
Experience with CRM, case management, or AI productivity software
Understanding of US legal processes (a bonus, not required)
What We Offer:
Fully remote position
Flexible working structure (full or part-time options)
Opportunity to work with an international legal team
Exposure to AI-driven legal technology
Supportive and professional remote work culture

Skills Required