Implement property leasing and facilities management strategy and framework to achieve the regions objectives in line with the companies plants
Implement the operational processes in accordance with the organisations strategic plans, policies, legislation, and regulations related to property management.
Provide regional input into the improvement of property policy and procedures.
Enhance the implementation of business process mapping to improve efficiencies & effectiveness
Asset Management:
Review and approve payments to the various municipal authorities to verify tariffs and rates aligned to the companies market valuations and file objections, where necessary.
Manage and coordinate campaigns and disposals of non-profit making assets at regional level.
Implement Deed of Sale contracts as requested by the Asset Management Division at Head Office.
Implement strategies and provide regional support for EOI or similar regional property campaigns.
Liaise with attorneys in respect of disposal and eviction processes to ensure timeous actioning of instructions from Head Office.
Leasehold Management:
Source tenants for vacant properties at a regional level including institutional tenants for larger residential, commercial and industrial properties.
Manage the tenant application process to ensure that vacant properties are allocated to preapproved tenants timeously.
Review lease applications prior to presentation at Property Allocation Committee (PAC) to ensure that they comply with policy requirements.
Manage the renewal process of leases to ensure that leases are renewed prior to the expiry date.
Manage the oversight of debt collection of rental arrears and oversee the signing of Acknowledgements Of Debt (AODs) and enforcement thereof.
Oversee the regional helpdesk to ensure that tenant complaints and queries are dealt with timeously.
Infrastructure and Facilities Management:
Implement regional maintenance plans on schedule to required standard and escalate problems timeously where intervention is required by senior management.
Identify regional requirements for property and infrastructure development and make submissions for inclusion into plans, budgets and programs.
Facilitate regular property inspections to ensure that authorised work in respect of maintenance, refurbishments or infrastructure projects is completed according to specification and completed timeously.
Monitoring and reporting:
Compile monthly regional reports to provide status updates and progress made on vacancy rate, lease renewals, debt collection interventions, property maintenance and refurbishments, management of AODs and staff performance.
Compile ad-hoc regional reports on other property related matters and initiatives as required by the organization.
People management:
Performance management of regional property staff to promote increased productivity.
Training and development of regional property staff and interns to capacitate them and increase efficiencies.
Manage implementation of disciplinary action and conflict resolution related to regional property staff when required.
Participate in different stakeholder forum and provide strategic insights to improve the country's economy.
Job Requirements:
Bachelor of Commerce, Civil Engineering or Architecture
5 years relevant experience in the property management industry of which
3 years should be at supervisory level or consultancy role.
An in depth understanding of business management, legal aspects, financial management and maintenance within the property sector. Advanced management and experience of working in multi-cultural and diverse teams (Added advantage).
(Kindly note this is a 5 year fixed term contract)
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