Job Description

Our Client is looking for a young, vibrant Receptionist who are experienced, well presenting and willing to work Twelve hour shifts one and a half day off per week

Must be single with own vehicle (due to travelling and shifts)

Greeting and Welcoming Visitors: Responsible for providing a warm and professional welcome to all individuals who enter the office or facility. This includes offering a friendly greeting, assisting with sign-in procedures, and notifying the relevant parties of the visitors arrival. Must assist visitors and employees with general inquiries and direct them to the right resources

Answering and Directing Phone Calls: Manage incoming phone calls, routing them to the appropriate department or individual. Also take messages, answer basic inquiries, and provide information about the organization

Managing the Reception Area: Ensure that the reception area is clean, organized, and presentable. This includes arranging reading materials, maintaining a tidy workspace, and ensuring that any waiting visitors are comfortable

Handling Mail and Deliveries: Receive and distribute incoming mail, packages, and deliveries to the appropriate recipients or departments. They may also prepare outgoing mail and packages for shipment

Scheduling Appointments and Reservations: Manage appointment schedules for employees or clients. This may involve using software programs to book appointments, meetings, or conference rooms.

Data Entry and Record Keeping: Responsible for maintaining databases, records, and logs related to visitor check-ins, phone calls, and appointments.

Administrative Support: Assist with various administrative tasks, such as photocopying, faxing, filing, and providing administrative support to other departments when needed.

Multitasking: Must be able to multitask effectively, as you often have to handle multiple phone calls,greet visitors, and manage various administrative tasks simultaneously.

Communication: Excellent communication skills are essential, interact with a wide range of people, including clients, employees, and vendors, must communicate clearly and professionally both in person and over the phone

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