Job Description

We are seeking a professional, detail-oriented individual to support our leadership team and administrative operations. This is a multi-faceted role combining front-of-house reception duties, personal assistant responsibilities, billing coordination, and company secretarial work involving CIPC submissions.

Key Responsibilities:

Reception & Front Desk:

Welcome and assist clients and visitors professionally Manage calls, and direct inquiries Handle incoming and outgoing mail and deliveries Maintain a clean and organized reception area
PA to Directors and Manager:

Provide executive administrative support to Directors and Senior Management Manage calendars, schedule appointments, and coordinate meetings Prepare documents, minutes, reports, and presentations as required Handle confidential matters with discretion
Billings & Accounts Support:

Generate and issue invoices accurately and timeously Track payments and assist with follow-ups on outstanding accounts Liaise with the finance team to ensure accurate record keeping Assist with basic data entry or account reconciliation when needed
CIPC Administration:

Prepare and submit CIPC documents (annual returns, director changes, company registrations, etc.) Maintain statutory registers and company records Ensure compliance with legal deadlines and regulatory filings
Required Skills & Experience:

Minimum 2-3 years in a similar multi-tasking role Strong administrative and organizational skills Experience with billing/invoicing software (e.g. caseware) Familiarity with CIPC submissions and company secretarial processes is essential Proficient in Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Trustworthy, proactive, and able to handle sensitive information professionally
Job Type: Full-time

Work Location: In person