Job Description

PURPOSE OF THE JOB:
To act as the face of the company and manage the reception desk during office hours and to manage the office, building maintenance and service contracts (SLA's).
QUALIFICATION(S) & EXPERIENCE REQUIRED:
Minimum Requirements:
Qualifications:
Grade 12
National Diploma Secretarial /Public Relations / Public Admin
Training:
Sound knowledge of Word, Excel and PowerPoint
Good administration and communication skills
Experience:
2 years secretarial/reception experience
Office/Facilities Management experience would be an advantage
Ideal Requirements
Qualifications:
National Diploma or B-degree in Social Sciences or Public Relations / Public Admin
Sound knowledge of Word, Excel and PowerPoint
Training:
Relevant registered skills programs or unit standards successfully completed
Experience:
2-3 years secretarial/reception experience
Office/Facilities Management experience would be an advantage
Good administration and communication skills
HEADLINE KEY RESULT AREAS:

• Execution of Administrative and Secretarial Duties
• Ensure that all visitors sign the visitor's register
• Liaise with visitors and provide a courteous and informative service to all visitors.
• Take direct action regarding private and confidential mail.
• Communication and Engagement of Stakeholders
• Screen calls for the division, answer and direct all incoming calls to the appropriate person.
• Report any interruptions or problems to the service provider and ensure feedback.
• File copies of all reports
• Placing work orders and requisitions
• To manage service level agreements for daily office maintenance and management Manage media and community and other stakeholders perceptions.
• Generate transport requests to security
• Generate airport pick up and drop offs.
• Manage schedule daily and allocation.
• Ensure efficient switchboard operations.
• Ensure efficient reception duties.

APPOINTMENT WILL BE IN LINE WITH COMPANY POLICY ON EMPLOYMENT EQUITY
Preference will be given to people with disabilities.

Skills Required