Job Description

Our client is seeking a dynamic, professional, and reliable Receptionist / Personal Assistant to provide administrative and organizational support to the Chief Executive Officer (CEO) and the broader office team.
The ideal candidate should be well-organized, communicates professionally, and maintains a high level of confidentiality at all times.
Minimum requirements:

• Matric
• Valid driver's license
• Own vehicle
• Fluent in Afrikaans and English
• Minimum 1 - 5 years' experience as a Personal Assistant and Receptionist
• Proficient in MS Office and Canva will be advantageous

Skills required:

• Computer literacy: Strong proficiency in MS Office (Word, Excel, Outlook); Canva experience will be an advantage
• Typing speed: Minimum of 50 words per minute
• Problem-solving ability: Able to identify issues, analyse options, and implement effective solutions
• Communication: Professional, clear, and courteous
• Reliability: Must maintain the highest level of confidentiality
• Excellent customer service and interpersonal communication skills
• Understanding of switchboard and office administration procedures
• Working knowledge of general office equipment and software

Key duties and responsibilities (not limited to):

• Manage general reception and switchboard - welcome visitors, handle incoming calls, and respond to inquiries professionally
• Diary management for the CEO, including scheduling and coordinating meetings, appointments, and travel arrangements
• Typing, filing, and preparing agendas and minutes for staff meetings
• Monitor staff attendance and leave records, including fingerprint clock-ins and timesheet balancing
• Coordinate annual show programs and functions, including obtaining quotations and managing administrative tasks
• Maintain office equipment (telephone, fax, photocopier, computer, etc.) and ensure systems are in working order
• Handle office administration and client communication in a friendly and professional manner
• Manage and safeguard confidential information at all times
• Support other administrative functions where necessary, including receipting payments
• Liaise with media, designers, and service providers upon approval from the CEO

Renumeration:
R13 000 - R15 000 Cost to Company, depending on experience
Working hours:
Monday to Friday: 08:00 - 16:00
IMPORTANT:

• Applications close 24 November 2025
• Only applications submitted via the Ditto Jobs platform will be considered
• Only candidates who are shortlisted will be contacted
• No social media messages / comments will be responded to

Skills Required