Job Description

:
A client in the commercial cleaning industry is seeking a full-time, on-site Receptionist. You'll play a key role in managing the front office reception and assist with the team with administrative functions, ensuring efficient operations and a professional company image.
Key Responsibilities:

• Warmly greet clients and suppliers; guide them to the appropriate contacts

• Manage the switchboard and take accurate messages

• Oversee the office cleaner, ensuring the boardroom and reception are always tidy

• Serve refreshments and manage visitor catering

• Address cleaning staff queries by directing them to the relevant department

• Assist Operations Administrator with new employee onboarding and documentation

• Create and maintain employee files; ensure complete documentation including tax numbers

• File employee documents (leave forms, sick notes, etc.) three times weekly

• Maintain consumables spreadsheet for monthly grocery purchasing

• Order and manage stationery, uniforms, and monthly chemicals with appropriate authorizations

• Track outstanding orders and report shortages to Operations Managers

• Organise CVs for manager access and assist in recruitment admin

• Support Operations Managers in cleaning-related duties

• Compile monthly timesheets in employee number order

• Maintain the uniform room in a clean, size-organised state

• Keep the reception area clean and professional at all times

• Ensure reception cover is always available during absences

• Education: Minimum of Grade 12.

• Experience: Minimum of 3 years' experience as a receptionist or office administrator role is essential.

• Technical skills: Microsoft Office (Excel, Word and PowerPoint)

• Languages: Excellent communication skills in English, and Zulu would be advantageous.

• Key competencies: Excellent telephone etiquette, strong organisation and planning skills, team player, comfortable working in a fast-paced environment, and strong interpersonal & people skills.

• This is a full-time on-site position, Monday's to Friday's, from 07:30 to 16:30.

• Benefits: Provident fund contribution & funeral and life cover