Job Description

About Us

Tsebo Facilities Solutions is looking for a Receptionist to receive all visitors at client's site in a friendly and professional manner, and to promptly notify the relevant person. To also facilitate friendly communication.



As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

Reception

Attend to visitors in a prompt, professional and friendly manner. Ensure general tidiness of the reception area.

Boardroom

Manage the boardroom bookings Ensure that the boardroom is neat at all times and prepared for meetings (air conditioner, lights and blinds). Co-ordinate refreshments (coffee and tea) as requested with booking.

Faxes and Mail

Distribution of incoming faxes and mail All faxes must be delivered promptly in pigeon holes. Urgent faxes - phone person to collect fax at reception

Liaising with courier company

Assist with outgoing and incoming mail via courier as and when required. File weigh bills.

Stationery

Order office stationery and office consumables once a week. Manage levels of stationery in stock.

General Administration

Assist colleagues with typing, faxing, copying and binding as requested. Assist with all other general office tasks as required.

ISO 9001; 14001 & 18001 - Quality, Environmental and Health & Safety Standards

Adhere to TFS's Safety, Health, Environmental and Quality (SHEQ) Management System's Policies & Procedures of as applicable to this position.

Ad hoc

Any reasonable action requested by management.

Skills and Competencies

Computer literate (MS Office). General knowledge of Facilities Management services and customer requirements. Knowledge of office practices and procedures. Knowledge of filing and correspondence procedures. Excellent interpersonal skills. Excellent telephone etiquette. Ability to display integrity and resilience. Excellent communication and interpersonal skills. Ability to communicate with all levels of Management. Attention to detail and strong organisational skills. Must be competent and professional. Ability to plan, organise and control own work effort. Ability to manage more than one situation at a time.

Qualifications

Grade 12 * 2+ years' experience in frontline reception