Job Description

A world leader in providing solutions to the mining industry is looking for a Receptionist to join their team.

Job Duties and Responsibilities:

• Answering and transferring of calls in a professional and friendly manner.
• Note detailed messages and conveying the message to the relevant employees via email.
• Exit the DND mode in the morning on switchboard system.
• Divert the switchboard system to DND every afternoon before leaving.
• Welcoming visitors and requesting visitors to complete the Visitor Register.
• Filing of all work-related documents.
• Dispatching documents/parcels via courier and record keeping of the waybills sent.
• Distributing post to relevant parties.
• Ensure that reception area is neat and tidy at all times and replace newspapers and magazines.
• Decorate the reception area for special occasion, for example Christmas.
• Keep staff contact details up to date on the internal telephone list.
• Print and Laminate A4 contact list for the Directorsxe2x80x99, PA to the Directors and HR.
• When phone lines are down, report and make sure action is taken as soon as possible.
• Typing of ad hoc documents if required.
• Bind, copy and laminate documents when required.
• Assist PA to Directors with ad hoc requests, travel and vaccination arrangements when required.
• Assisting the Commercial department with ad hoc requests.
• Make tea/coffee for the Directors and visitors.
• Keep the storeroom in a neat order.
• Assisting with items to be removed from the storeroom e.g. Banners, Brochures, Cold drinks etc.
• Record items going in and out of the store room.
• Liaise with the Guardhouse regarding visitors entering the premises.
• Making sure the main boardroom fridge has stock.
• Liaise with coffee company regarding stock and servicing of coffee machines.
• Assist with the planning and managing of the garden.
• Assisting with the organising of social events if requested, eg: year ends, blood drives, important client meetings and Braai every 2nd Friday.
• Oversee office plants maintenance and care.
• Take stock and order monthly office groceries.
• Place consumables orders when needed.
• Assisting with works order costings.
• Loading and updating office maintenance on the Trello board.
• Creating content and preparing newsletter twice a year.

Requirements:

• Matric certificate or any equivalent certification
• Previous receptionist experience
• Own transport
• Well-spoken xe2x80x93 fluent in English
• Professional and presentable

NOTE - We ONLY accept online applications. Unfortunately, we do not accept direct applications via Whatsapp or email.

SALARY DISCLAIMER: The advertised salary range is merely a guideline to attract a range of potentially suitable candidates to the advertised position. It is the prerogative of the future employer to offer a candidate any market related remuneration package in line with the candidatexe2x80x99s qualifications, skills and level of experience.

Pillangxc3xb3 Placements