Job Description

(eng=
Receptionist & Facilities Support Assistant
Location: Centurion, Pretoria
Salary: R12 000 R16 000 (depending on experience)
Working Hours: Mon Fri 07:00 17:00 | Sat 07:00 15:00
Role Overview
We are part of a vibrant entrepreneurial community where members are more than just tenants they are collaborators, innovators, and growth-driven individuals. The business operates campuses that combine studio, retail, and office spaces, designed to help businesses of all sizes thrive. It fosters connectivity, shared vision, and mutual support while expanding into new campuses and cultivating success.
Within this environment, the Receptionist & Facilities Support Assistant role combines front-of-house reception duties with facilities and operational support
The successful candidate will be the face of the company, ensuring visitors and clients receive excellent service while also assisting with administration, property management, security, and maintenance operations.
Key Responsibilities
Reception & Administration
First point of contact for clients, visitors & tenants
Answer, screen & forward calls and emails professionally
Manage reception area, boardroom bookings, and meeting preparations
Check and forward leads from emails daily
Prepare invoices, tenant recoveries & municipal readings
General admin support: filing, correspondence & reports
Operational & Facilities Support
Confirm daily presence of security staff
Oversee lighting, Wi-Fi, CCTV, background music, umbrellas, boardroom readiness
Manage property tasks: update Property24 listings, confirm trading hours of units
Maintenance & Safety Checks
Water reception plants & maintain neat areas
Update maintenance lists, stock takes & inspections
Test and monitor fire detection & suppression systems, perimeter fencing & drains
Check and service air conditioning
Weekly generator tests, compliance reporting & diesel usage monitoring
Financial & Compliance Support
Assist with diesel & utility recovery calculations
Support monthly billing and payment processing
Data purchase requests & biometrics reporting
Requirements
Matric required; further qualifications advantageous
Minimum 2+ years admin experience (property industry experience = bonus)
Own reliable transport is essential
Outgoing, extroverted & confident in a client-facing role
Strong admin, highly organized & detail-driven
Presentable, professional & adaptable
Why Join Us?
This is more than just a reception role its your chance to be the face of a dynamic company and grow your skills across administration, property, and facilities management. Youll work in a supportive, growth-driven environment where businesses connect and thrive. If youre energetic, client-focused, and ready to make an impact then this opportunity is for YOU! )
(afr=
Ontvangs- & Fasiliteits Ondersteuningsassistent
Ligging: Centurion, Pretoria
Salaris: R12 000 R16 000 (afhangend van ervaring)
Werksure: Ma Vr 07:00 17:00 | Sa 07:00 15:00
Oorsig van die Rol
Ons is deel van n lewende sakegemeenskap waar lede meer is as net huurders hulle is medewerkers, innoverende denkers en groeigerigte individue. Die maatskappy bestuur kampusse wat studioruimtes, kleinhandelareas en kantoorplekke bied, ontwerp om besighede van alle groottes te ondersteun en uit te brei. Dit bevorder verbondenheid, n gedeelde visie en samewerking, en brei voortdurend uit met nuwe kampusse om sukses te kweek.
Binne hierdie omgewing kombineer die rol van Ontvangs- & Fasiliteits Ondersteuningsassistent ontvangspligte met fasiliteits- en operasionele ondersteuning.
Die suksesvolle kandidaat sal die gesig van die maatskappy wees, kliente verwelkom en sorg dat administratiewe, eiendoms- en fasiliteitsprosesse glad verloop.
Sleutelverantwoordelikhede
Ontvangs & Administrasie
Eerste kontakpunt vir kliente, besoekers & huurders
Beantwoord, skerm & skakel oproepe en e-posse professioneel deur
Bestuur ontvangsarea, raadsaalbesprekings en voorbereidings
Daagliks e-posse nagaan en lei na toepaslike personeel
Fakturering, herstelkoste en munisipale lesings hanteer
Algemene administratiewe ondersteuning: leerwerk, verslae & korrespondensie
Operasioneel & Fasiliteits Ondersteuning
Bevestig daaglikse teenwoordigheid van sekuriteitswagte.
Fasiliteite: ligte, Wi-Fi, CCTV, agtergrondmusiek, sambrele, raadsaalgereedheid.
Eiendomstake: Property24 lysings opdateer, sluitingstye van eenhede bevestig
Instandhouding & Veiligheidstoetse
Versorg ontvangsplante & hou areas netjies
Hou instandhoudingslys en voorraadopnames by
Toets brandstelsels, heinings, dreine & lugversorging
Weeklikse kragopwekker-toetse & nakomingsverslae
Finansieel & Nakomings
Help met diesel- en dienste-herwinningsberekeninge
Ondersteun maandelikse fakturering en betalingsprosesse
Hanteer datakoopversoeke & biometriese verslae
Vereistes
Matriek verpligtend; verdere kwalifikasies voordelig
Minimum 2+ jaar admin-ervaring (ervaring in eiendomsbedryf = bonus)
Betroubare eie vervoer is noodsaaklik
Ekstrovert, selfversekerd & klientgerig
Sterk administratief, hoog georganiseerd & detail-gedrewe
Netjies, professioneel & aanpasbaar
Hoekom aansluit by ons span?
Hierdie is meer as net n ontvangspos dit is jou kans om die gesig van n dinamiese maatskappy te wees en jou vaardighede in administrasie en fasiliteitsbestuur uit te brei. Jy sal deel wees van n ondersteunende, groei-gedrewe gemeenskap waar ondernemings verbind en floreer. As jy energiek, klientgerig en gereed is om n verskil te maak dan wag hierdie geleentheid op JOU! )

Skills Required