Job Description

Job Title: Provincial Manager - KwaZulu Natal
Reporting Line: Regional Manager
Salary Range: R1 155 200 - R1 501 800 per annum
Relationships: Internal

• Regional Managers
• EXCO Members
• Manco Members
• Project Managers
• Project Teams
• Programme Coordinator

Relationships: External

• Service Providers
• Provincial Department of Human Settlements and other provincial departments
• Municipalities
• State owned enterprises
• NGOs, research bodies and academic institutions

Main Purpose of Job:
To plan and manage the delivery of a provincial programme in line with the agreements and service delivery standards set out.
Key Responsibility Areas:
Strategic Management

• Provide required and relevant information, insights and influence on the Regional strategic planning process.
• Participate in finalizing the strategic plan and vision.
• Define targets and strategies for teams to implement in support of the achievement of the Regional strategic objectives.
• Participate in the develop provincial operational plans to facilitate achievement of the overall strategy.

Contract Management (management of MTOPs and other SLAs)

• Manage development of operational plans and capacity requirements to implement contracted work in terms of strategy.
• Manage optimal utilisation and mobilisation of resources across other organs of state (province, municipalities and other public bodies).
• Work within the agreed protocol/agreements with the provinces or local authorities.
• Support and advise functionaries in respect of their operations and interface with the province/ municipalities and ensure coordination across the functionaries.

Stakeholder Engagement and Consultations

• Network with relevant role-players and make appropriate contact with public sector organisations.

• Identify and explore possible new work opportunities with partners in the province and existing clients.
• Align work opportunities to the strategy as well as role and function of Provincial office.
• Gather relevant information (key decision-making processes, strategic choices and timing of priorities).
• Promote the function, mandate and role, through delivering presentations and representing as well as addressing queries on the services offering.
• Consult with the relevant public sector bodies to identify areas of mandate alignment (to inform the structuring of operational programmes and plans).
• Establish processes to ensure full, end-to-end coordination between all involved parties.
• Troubleshoot and unblock issues affecting execution of work and services.

Provincial Programme Management

• Manage overall support to ensure the effective functioning of the services in the province.
• Establish clear, written and explicit work processes and procedures and set up systems and methodologies to monitor the execution and performance of work of all staff.
• Review work processes and recommend corrective actions/improvements enhancing the performance and effectiveness of the Programme.
• Manage control of quality and quantity of work performed, guide the team and carry the overall responsibility for the task fulfilment as per the operational plan.
• Manage that the operation support plan and programme for the work includes and addresses:
• Detailed Project Plans and necessary, satisfactory project procedures are established to direct all project work to maintain timely execution and quality of work.
• Results are compiled, documented and forwarded to in required format, quantity and quality, and ensure timely and correct presentation and explanation of results.
• Risks are proactively managed.
• Progress review and coordination meetings are held regularly with key project team members, and other project stakeholders.
• Progress is diligently monitored and that bottlenecks and related issues are proactively tracked.
• Costs are properly and orderly tracked and maintained within approved project budgets.
• Project schedules are followed, and deadlines are met.

Financial Management

• Develop the budget required for programmes within the province.
• Manage expenditure against budget.
• Manage procurement in line with the relevant policies and procedures.
• Address any anomalies in spend and budget.
• Report on financial performance of the programme.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development.
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HR policies and procedures as required.
• Manage risks and address issues as they arise.

Compliance Management

• Manage implementation of work within established policies, systems, procedures, processes and practices.
• Provide advice and assistance to others to ensure their compliance with policy and governance procedures.
• Identify areas of non-compliance and implement corrective action.

Qualifications & Experience:

• Relevant Degree or equivalent qualification in the Built Environment and/or Civil Engineering.
• Postgraduate qualification in the Built Environment and/or Civil Engineering will be an added advantage
• At least 5 - 8 years' experience in public sector including 3 years Senior Management experience.
• Relevant Professional Registration within the Built Environment and/or Civil Engineering.
• Knowledge of legislation and policies regulating the human settlement sector and the intergovernmental relations environment.
• Knowledge, insight and experience of the public sector human settlement environment.
• Ability and willingness to travel.

Competencies Required:
Leadership Competencies

• Change Management
• Developing Others
• Delivery Leadership
• Motivating
• Organisational Awareness and Effectiveness
• Organisational-Health View
• People Management
• Public and Private Partnering
• Strategic Leadership
• Strategic Planning and Annual Performance Planning
• Team Leadership

Technical Competencies

• Contractor / Service Provider Management
• Needs Analysis
• Policy and Procedure Development and Implementation
• Resource Management
• Governance
• Financial Management
• Discipline and Grievance
• Organisational Design and Development
• Performance Management
• Skills Development
• Economic Analysis
• Environmental Responsiveness and Reputation Management
• Programme Management
• Project Feasibility
• Project Financial Management
• Project and Programme Financial Modelling
• Project and Programme Fund Mobilization
• Project and Programme Influencing and oversight
• Project Management
• Project and Programme Scope Definition and Management
• Evaluation
• Legislative and Regulatory Awareness
• Monitoring
• Quality Control
• Risk Mitigation and Management

Service Competencies

• Concern for Others
• Customer / citizen Service and Orientation
• Environmental Awareness
• Networking
• Political Intelligence
• Relationship Management
• Stakeholder Engagement
• Team Player

Behavioural Competencies

• Action Orientation
• Analytical Thinking Skills
• Attention to Detail
• Compliance
• Communication Written
• Communication Verbal
• Conflict Resolution and Resilience
• Continuous Improvement
• Creative Thinking
• Decision Making
• Diligence
• Diversity
• Drive to Deliver
• Ethics and Integrity
• Influencing
• Learning and Development
• Mentoring
• Negotiation
• Planning and Organizing
• Problem Analysis and Solving
• Professionalism
• Resillience
• Self-Management and Maturity
• Situational Responsiveness
• Thought Leadership
• Technical Curiosity and Expertise
• Systems and Process Thinking Skills

If you meet the above requirements and have the relevant qualifcations and experience, please apply by submitting your CV.

Skills Required