Property Rental Administrator

Port Elizabeth, Eastern Cape, South Africa

The suitable candidate will work closely with The Company's Rental Manager and assist her on a daily basis.
Requirements:

3 4 years experience in the rental property industry
Ability to work in the following but not limited to: MS Office (Word, Excel, Outlook)
Knowledge of Sage Accounting (Not necessary, but highly beneficial)
Demonstrate knowledge of phone and email procedures and etiquette
Reside in the Nelson Mandela Metropolitan area
Valid drivers license

Skills:

Maintain Tenant Lease Files
Update existing Tenant Lease Spreadsheets
Update existing Tenant Contact Spreadsheets
Ensure Tenant Lease is Updated and Signed Correctly
Preparation of Lease Agreements
Phoning for quotes for the maintenance team
Send approved quotes to the ordering department for purchase orders
Assist with the scheduling of maintenance work and coordinate with tenants
Follow up with the Tenants to ascertain if the maintenance job was completed satisfactorily
Perform weekly stock take with the Maintenance Team
Data management; recording of all maintenance jobs and purchase orders on each property
Do ingoing and outgoing inspections with tenants and process / capture these inspections after it has been carried out
Approve rental applications of potential tenants
Phone tenants for outstanding rent payments
Assist the Property Manager in any and all admin functions required by the Property Manager

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