Job Description

Job title: Property Manager/Legal Administration Co-ordinator

Our client in the Property Industry is currently looking for a Property Manager/Legal Administration Co-ordinator. This position is mostly remote, however you do need to be living in the general Cape area to report to their Stellenbosch office when required.

About the Company and Overall

A fast-growing property management firm with an extensive and ever-increasing portfolio of properties, which exceeded 7500 units in 2022.

Role Purpose

The remit of the Legal Administration team has grown and to meet increasing demands from client for property legal services, this is an opportunity for the right person to flourish and establish themselves as a valued staff member within a dynamic company. This role would be of interest to a Property Manager looking to specialise within legal administration or a paralegal with some relevant property experience looking for a challenging role within block management services.

Sales & Remortgages

• Dealing with and co-ordinating replies to pre-sale and remortgage inquiries in accordance with internal processes, timescales and ensuring income generation for such activity.
• Processing Notices of Transfer and Charge and updating ownership records.
• Liaison with external solicitors instructed to prepare formal Deeds and License documents.

Legal & Company Secretarial

• Reviewing and processing requests for variation and rectification of title documents and leases.
• Co-ordinating clientxe2x80x99s response to statutory and voluntary lease extension requests.
• Provide administration services to client exercising collective enfranchisement.
• Maintaining Company Secretarial records, execution protocols and for all documents requiring Director signature.

Landlord Consents

• Considering and processing applications for standard consents required in leases including subletting of property, keeping pets, minor alterations and works in accordance with the lease and clientxe2x80x99s instruction.
• Considering application for major alterations or extensions, and liaising with external solicitors on the production of License's and other documents required to record such consents.
• Ensure income generation for such activities.
• Updating processes and procedures with the team to ensure best practice.

Client Relations

• Develop and maintain relationships with Landlords, RMC and RTM directors.
• Arrange for execution of company documents i.e. Licenses, Deeds, Share Certificates.
• Draft procedures for client looking to establish block policies with landlord matters such as subletting, alterations etc.

General

• Providing guidance to Property Managers, Finance and Major Works team on ad hoc inquiries on various matters including lease interpretation, disputes, Land Registry searches and other landlord and tenant matters.
• To manage KPI's including fee income generation
• Participate in team, departmental and corporate project and planning processes as required.
• To observe the highest possible standards in relation to client and customer confidentiality and in compliance with Data Protection legislation.
• To undertake any other duties as are reasonably requested from time to time.
• Maintain accurate computerised and manual records regarding leasehold ownership records.
• Develop and maintain relationships with external clients such as solicitors, insurers, surveyors.

Knowledge, Skills and Experience Tools needed to do the role

Essential

Excellent academic qualifications Able to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents Strong attention to detail Ability to work in a varied and demanding role with appropriate supervision. Ability to work to strict deadlines and be organised and efficient Demonstrable experience and ability to use ICT packages i.e. Microsoft Word and Excel.

Desirable

Understanding and knowledge of Landlord and Tenants Acts. Understanding of the legal conveyancing process. Knowledge and understanding of the legal requirements applicable to the transfer and mortgage of Leasehold and Freehold property. Land Registry titles & Requisitions. Experience within the residential property sector, or within the property industry generally Experience in dealing with solicitors, conveyancers and surveyors

Cultural Indicators

Attributes/behaviours the role holder must possess to be successful in the role

Able to show an understanding of and commitment to property services and managing Landlord and Tenant relationships. Able to show an understanding of and commitment to good customer care. Self-motivated, with high energy and enthusiasm Pragmatic, creative approach to problem solving, with emphasis on fast and practical solutions. Experience of dealing with customers in a courteous and helpful way by keeping them advised of progress and offering them a solution to their problem Understands the process of team working and the part they play in ensuring objectives are met. Demonstrable experience of taking responsibility for own actions and development opportunities, maintaining high levels of integrity. Commitment to equality, diversity, and mutual respect; accepting differences and treating everyone fairly. Focussed on resolving problems and taking ownership of finding solutions. Maintain a culture in which people take ownership for our customerxe2x80x99s care experience Exceed expectations to improve the services delivered Develop strategies to enable the customer to be treated as an individual Decisive Keen to take on new challenges Enthusiastic and proud to work for the company and desire to add value

Working hours: 09:00 to 18:00 xe2x80x93 Monday xe2x80x93 Friday

Salary ranges from R22 000 - R26 000 (depending on experience)

Starting date: As soon as possible.

Please apply online if you meet the above-mentioned requirements.

Please assume that your application was unsuccessful If you have not been contacted within 4 weeks from the date of this advertisement.

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