Job Description

Position : Property Manager Coordinater
Work Hours (Client) : Monday-Friday, 8:00 AM-5:00 PM CST
Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)
Location of Search : South Africa, Philippines, Latin America, or Any Region
Work Location : REMOTE
Type of Contract : Independent Contractor
Company/Client Overview:
At the company, we manage retail real estate with systems, speed, and service. We believe the future of property management is lean, tech-enabled, and proactive--not reactive. Our team runs fast, expects excellence, and deeply values ownership. If that sounds like your style, you'll fit right in.
Duties and Responsibilities:
Do you love keeping things organized, following up on open tasks, and turning chaos into clean checklists? Are you the kind of person who catches what others miss--whether it's an expired insurance cert, a missed rent escalation, or a maintenance item that slipped through the cracks? If so, you might be the Assistant Property Manager Coordinator we've been waiting for.
At the company, we manage a fast-growing portfolio of retail shopping centers across the U.S. We're looking for a remote operator to support our Property Management team behind the scenes. This role is perfect for someone who thrives in a process-driven environment and wants to help run professional, efficient properties--without ever stepping foot on-site.
You'll be the steady hand keeping vendors, tenants, leases, and property data in sync. You're not a "task doer"--you're a system builder, deadline tracker, and trusted team player.
Key Responsibilities

• Assist the lead Property Manager in managing day-to-day operations for a portfolio of 10-30 commercial properties
• Communicate with tenants about signage, repairs, trash service, parking, compliance issues, etc.
• Coordinate with vendors and the Maintenance Coordinator to dispatch work orders and confirm completion
• Input lease data and tenant changes into Rent Manager, including rent escalations, renewals, and lease abstracts
• Track COIs, lease expirations, rent increases, and critical dates
• Prepare and update reports: rent rolls, open WOs, vendor lists, tenant logs
• Support CAM reconciliations and budget prep by organizing docs, contracts, and expense logs
• Set up new properties and tenants in the system
• Ensure files, leases, invoices, and communication logs are clean, current, and organized
• Flag capital needs, deferred maintenance, or lease violations to the PM
• Handle utility setups, vendor onboarding, and basic compliance filings

Minimum Requirements:
Language requirement: Excellent English Communication Skills
Education: Bachelor's Degree (ideally)
Experience: 3+ years of related experience
Industry: commercial property management, especially retail
You'll Succeed Here If You:

• Have experience supporting commercial property management, especially retail
• Are fluent in Rent Manager, Google Workspace, and modern project tools (Airtable or similar)
• Thrive in a remote, self-managed environment with clear outcomes and deadlines
• Communicate clearly and professionally via email, Slack, and Zoom
• Don't just follow SOPs--you improve them
• Are dependable, detail-obsessed, and always two steps ahead
• Have high-speed internet and a distraction-free workspace
• Are available Monday-Friday, 8:00 AM-5:00 PM CST

Bonus Points

• You've supported a Property Manager or worked as an Assistant PM for retail shopping centers
• You're familiar with CAM reconciliation, triple-net leases, or NNN financials
• You've built trackers, checklists, or dashboards to improve team efficiency
• Experience with Zego, AvidXchange, or similar tools
• Fluent in Spanish (written & spoken

Skills Required