Job Description

The Focus Group Cape Town, South Africa 02 June 2025 Junior 25000 - 32000 Full Time Market Related 4 years - 10 years Skills Administration Financial Accounting Leasing MDA Accounting Microsoft Office Property Administration Industries Property

Purpose of the Job:

Perform full administrative functions in lease preparation and conclusion, as well as effectively manage arrears and tenant queries.

Key Responsibilities:

Tenant Administration:

Load and update tenant information on the in-house PIMS system.

Manage tenant statements, including receipt allocations, interest generation, meter reading generation, manual billings/adjustments/recoveries, lease billings, debit runs, finalized statements, debit orders, reconciliations, and resolution of queries.

Handle tenant turnover and finalize vacated tenant accounts and deposit refunds.

Lease Administration:

Obtain credit checks and FICA where necessary.

Raise lease input summaries (LIS) and leases on the in-house PIMS system.

Update the lease register and handle all leasing matters with the leasing department.

Manage annual municipal and rates increases.

Arrear Administration:

Follow up on outstanding payments and update the arrears report.

Utilize company credit control service provider facilities (TPN) and prepare handovers to the legal credit controller where applicable.

Property Administration:

Maintain property and unit data on the in-house PIMS system.

Notify utility companies of tenant changes/updates and manage accruals monthly.

Maintain parking schedules and access discs.

Process municipal and other invoices and perform account reconciliations.

Consolidate monthly management reports.

Skills and Competencies:

Strong communication skills.

Innovative thinking and ability to follow processes.

Dynamic and enthusiastic.

Professional interaction with tenants.

Competent time management skills.

Professional attitude, capability, and personal initiative.

Deadline-driven with excellent attention to detail and numerate accuracy.

Experience in body corporate and sectional title administration is advantageous.

Qualifications and Experience:

Qualifications:

Grade 12 (Matric).

Relevant diploma.

Strong proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA).

Experience:

Minimum of 5 years' experience in a property administrator role and financial accounting.

Customer service experience.

Background in property leasing.