Job Description

Job Purpose: Administrative support for Properties Dept, handling ad-hoc office duties such as organizing files, maintaining electronic filing databases, tracking important deadlines, follow-up, filing and scanning of tenant leases, maintain and follow-up properties group email system, data-capturing for various spreadsheets (eg. 30-day suppliers, credit card expenses, maintenance labour and travel costs recoveries, meter readings + municipal recoveries)/ maintaining Job card system (MRI and Excel), follow-up city council queries, general ad-hoc duties.
Qualifications and or Experience:

• Matric
• Experience in property administration or general office administration / Basis Fundamentals of Accounting, Excel, Knowledge of MDA Property / MRI Property Central system is advantageous.
• Proficiency in Excel, Word and email communication.
• Good communication skills
• Strong organizational and time-management skills (Ability to organize, plan and strategize)
• Own transport

Responsibilities:
Finance Department Admin:

• Follow-up, filing & scanning & emailing of tenant leases
• Data capture of 30-day supplier spreadsheet
• Data capture of credit card expenses spreadsheets
• Data capture of maintenance labour & travel costs recoveries spreadsheet
• Data capture of meter readings + municipal recovery spreadsheet
• Maintain and follow up of properties group email system
• Maintain electronic databases (property docs, supplier payment requisitions, etc.)
• General filing
• Ad-hoc duties

Maintenance Department Admin:

• Responsible for co-ordination of tasks within the maintenance department
• Planning and implementation of maintenance schedules
• Processing, control and manage the full job card process on system
• All maintenance and projects to be monitored and ensure that deadlines are met
• Needs analysis
• Continuous feedback to maintenance team and customers
• Dealing with city councils with queries and general matters.
• Ensure high level service levels are maintained through liaising with maintenance team
• Responsible for maintaining properties documentation system

Position available for an Office Administrator. Must have: Matric, Experience in property administration or general office administration / Basis Fundamentals of Accounting, Excel, Knowledge of MDA Property / MRI Property Central system is advantageous.
Kindly apply if you meet the minimum requirements. Should you not hear back from us within 2 weeks consider your application as unsuccessful.
For more information please contact:
Michelle Van Wyk