Job Description

Job description

Position Code


HRD-SA/10-024
Program


Kuyakhanya
Employment Type


Contractual (close-ended until June 30, 2026)
Job Grade


Assistant Manager
Reporting To


Head of Operational Services & Site Project Director
Location


Port Shepstone, South Africa

JOb Purpose

Lead and integrate all project-based operational functions including supply chain, procurement, travel and logistics, and administrative services ensuring they are efficient, compliant, and aligned with project objectives.

RESPONSIBILITIES

Oversee and guide Operations, Supply Chain, and Travel & Logistics functions, ensuring seamless coordination across projects and geographies. Translate project and organizational goals into integrated operational plans covering procurement, logistics, and administrative support. Ensure end-to-end procurement, warehousing, and distribution processes meet quality, timeliness, and compliance standards. Supervise travel arrangements, event logistics, and administrative support for project teams, ensuring cost-effective and timely execution. Monitor adherence to IRD policies, donor requirements, and local regulations; identify and address gaps proactively. Serve as the central liaison between operational teams, project managers, finance, and external vendors. Anticipate operational challenges, develop mitigation strategies, and ensure business continuity. Consolidate operational data, track KPIs, and present insights to senior management for informed decision-making. Provide coaching, performance management, and professional development to direct reports. Identify and implement process enhancements to improve efficiency, reduce costs, and enhance service delivery.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES (KSA)

Required Qualification


Bachelor's degree in business administration, Supply Chain Management, Operations Management, or related field (Master's preferred). CIPS certification (Chartered Institute of Procurement & Supply) or a similar procurement and/or logistics certification would be an added advantage Required Experience


Minimum 4-6 years' progressive experience in operations, supply chain, or logistics within NGO, INGO, or project-based environments, including at least 3 years in a supervisory role. Proven experience in procurement management, logistics coordination, and administrative operations. Strong knowledge of donor compliance requirements and procurement best practices. Required Skills


Strong leadership and people management skills, with the ability to inspire and develop teams. Excellent organizational and project management abilities. Strong negotiation and vendor management capabilities. Proficient in MS Office Suite; familiarity with ERP or supply chain management systems preferred. Excellent communication skills, both verbal and written. Analytical mindset with the ability to interpret operational data for decision-making. Adaptable and solution-oriented in dynamic environments. * Strong interpersonal skills for managing relationships across functions and cultures.