Job Description

Project Documentation Assistant

DESCRIPTION

At Alstom, our ambition is to be a global leader in the transportation sector, in the digital age. Leading the way to greener and smarter mobility worldwide, Alstom develops and markets integrated systems that provide the sustainable foundations for the future of transportation. Alstom offers a complete range of equipment and services, from high-speed trains, metros, trams and e-buses to integrated systems, customised services, infrastructure, signalling and digital mobility solutions.

At Bombela Maintenance, a subsidiary of Alstom, we employee 135 employees all working towards a common goal of becoming the best railway maintenance company. We are committed to consistently delivering a safe Gautrain, on time every time.

Bombela Maintenance is looking to recruit 1 x Project Documentation Assistant.

The main purpose of this role is to ensure the provision of support and the smooth operations of the Configurations Management Office as well as administrative support to production and supporting teams.

This role will be based at the Gautrain Maintenance Depot in Midrand, Johannesburg.

YOUR ROLE:

• Administration of documentation between all stakeholders in a timely manner.
• Document identification/planning, registration and distribution (transmittals).
• Document formatting/layout and document quality checks.
• Processing of incoming and outgoing documentation (Technical documents & correspondence)
• Offsite archiving of company hard copies for all departments.
• Populating of company Configuration Management tools (eB) and DocWize.
• Coordinate invoice payment process
• Manage and Track invoices from receiving until payment
• Other admin support

YOUR QUALIFICATIONS:

• Matric
• 1-2 years Administration related experience will be required
• General Knowledge of Windows & MS Office
• Detail oriented.
• Basic knowledge of CM tools or Document Management Systems or EDMS or Records Management tools.
• A team player
• Excellent organisation, interpersonal and communication skills
• Sound verbal and written communication skills
• Maintenance related environment
• Strong administration skills
• License will be an advantage
• South African citizen

We thank all applicants for their interest; however, only those under consideration will be

contacted.

All recruitment will be done in line with the Company's Employment Equity Plan and

Requirement

Alstom