Job Description

POSITION STATEMENT
Responsible for the compiling of all site files for contractors, as well as assisting the Project Manager's with all administration functions. Responsible for the completeness and accuracy of the site file and As-Build documentation required for the invoice file.
KEY RESPONSIBILITIES

• Compile documentation of all projects by driving processes through the ILO and PM
• Match the Customer Purchase Order to the Bill of Services.
• Manage the contractor documentation process from appointment letters to files and related administration and invoicing.
• Follow the Variance Order procedure where applicable.
• Ensure compilation of Site Files for submission to customer as well as NCRs
• Assist the PM in tracking the project from inception to invoicing
• Track progress on forecasting versus actual invoicing.
• Coordinate and communicate progress feedback between stakeholders, arranging meetings where required.
• Update systems and related status report documentation (CRM, Quickbase, etc) with accurate project progress and milestones.
• Drive accurate verification reports.
• Manage schedules accurately and timeously.
• Escalate potential risks and/ or delays to project manager.

BEHAVIOURAL COMPENTENCIES

• Accuracy
• Quality focused
• Good Communication
• Teamwork
• Dutifulness
• Organization
• Ability to handle pressure

SKILLS & KNOWLEDGE

• Knowledge and understanding of the telecommunications industry
• Basic financial understanding
• Computer literacy
• Adhere to company policies and procedures
• In depth understanding of the following: fast reporter, otdr, olts, pmd, and cd
• Testing

QUALIFICATIONS & EXPERIENCE

• Grade 12
• Project administration / project management qualification an advantage
• Min 2 years project experience
• Previous experience working in a telecommunication company would be advantageous.

Skills Required