Job Description

The ideal candidate will bring strong coordination skills, a keen eye for detail, and the ability to thrive in a fast-paced environment. Prior experience using a financial/accounting systemand invoice processing will be advantageous, enabling seamless financial tracking and reporting across projects.



Project Coordination -Assist the PMO Lead in managing and tracking over multiple active projects, ensuring timelines, deliverables, and dependencies are monitored and updated.



Administrative Support -Streamline administrative processes across the Digital Enablement team, including meeting scheduling, documentation, and reporting.



Invoice Processing -Support financial tracking by processing and reconciling invoices, with a focus on accuracy and timely submission.



Financial Information - Use SAP FI/relatable financial system for financial data entry, invoice validation, and reporting where applicable.



Stakeholder Communication-Liaise with internal teams and external vendors to ensure project updates, documentation, and financial records are communicated effectively.



Document Management-Maintain and organize project documentation, including contracts, reports, and change requests.



Reporting & Dashboards -Assist in preparing project status reports, dashboards, and summaries for PMO leadership and executive stakeholders.



Process Improvement -Identify opportunities to improve coordination and administrative workflows within the PMO and Digital Enablement team.



Compliance & Governance -Ensure adherence to internal project governance standards and assist in audit preparation and compliance tracking.



Grade 12 / Matric Certificate



Tertiary qualification in Business Administration, Project Management, or Information Communication Technology (ICT)



3 years' experience in project coordination or administrative support within a PMO or similar environment



Experience with a Finance/Accounting Software - SAP FI preffered (Financial Accounting) and invoice processing is highly advantageous



Strong organizational and multitasking skills



Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)



Excellent communication and stakeholder engagement abilities



Ability to work in a fast-paced, high-volume project environment



Attention to detail and a proactive approach to streamlining administrative processes



Between 3 - 5 Years