Job Description

FIVES SERVICES SOUTHERN AFRICAFives Services Southern Africa is actively seeking a temporary Project Administrator to join its teams in Richards Bay, South Africa.At Fives, we are all driven by a common calling, to prove that industry can do it!We work together daily to make industry an answer to all of the major technological,environmental, social and economic challenges of our time.How do we do that? For over 200 years, we've invented and designed the solutions andtechnologies that substantially and sustainably improve everyone's daily life.Fives Services Southern Africa & Fives Services Mzansi are the Fives service centers for South Africa and Mozambique, providing support in project execution, engineering and local parts sourcing.We continually strive to create a company culture that values employees, encouraging work-life balance and professional growth.It is with you, that industry can do it!Project Administrator Role Description:As a member of the projects team, the Project Administrator will oversee and coordinate the activities on various projects. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Project Coordinator will ensure that work is completed on time, within scope, and to the quality standards of the organization.Primary PurposeTo provide both operational coordination and administrative support to ensure the successful planning, execution, and close-out of manufacturing projects on-site at the aluminium smelter. The role supports project managers, engineers, and site teams by ensuring effective communication, resource tracking, documentation, and project reporting.Accountabilities

• Assist in planning and scheduling project activities across various workstreams.
• Monitor project progress, ensuring milestones and deliverables are met on time and within budget.
• Coordinate internal teams, subcontractors, and suppliers to ensure seamless execution.
• Track material deliveries and manage site logistics in alignment with the project schedule.
• Support HSE compliance by ensuring documentation and site access is in place.
• Attend meetings, take minutes to ensure action items are captured and followed up.
• Maintain accurate project documentation, including scope changes, schedules, purchase orders, and correspondence.
• Prepare and distribute reports (daily/weekly/monthly) for internal use and client submission.
• Capture and update data in project management systems and trackers.
• Support invoicing processes by tracking completed work and collecting relevant documentation.

Problem Solving

• Strong organizational and multitasking skills

• Excellent communication and interpersonal skills.

• Proficient in project management software and tools (e.g., MS Project, Primavera, etc.).

• Knowledge of construction processes, standards, and best practices.

• Ability to read and interpret construction plans and specifications.

• Strong problem-solving skills and attention to detail.

Key Relationships

• Build and maintain professional relationships with sub-contractors, internal project team and other departments of the company to ensure the success of the project.
• Develop and strengthen relationship with customers and particularly with end-users.

Internal / External Impacts

• Knowledge of the Process is required to operate, monitor and maintain direct area of accountability and complete necessary work as per the accountabilities mentioned above.
• Understand how changes to process conditions affect the area process outputs and how this impacts on other areas of the site from a compliance perspective.
• Liaise with external auditors on completion of yearend audit
• Provide financial support to the project teams, finance teams and business development teams, acting as the central point between the Finance function and other departments

Education & Qualifications

• National Diploma or equivalent qualification in Project Management, Engineering, or related field.

Relevant Experience

• 3+ years' experience in a project coordination/administration role, preferably in an industrial or manufacturing environment.
• Previous experience on heavy industrial sites (e.g., smelters, refineries, or similar) is an advantage.
• Strong MS Office skills (Excel, Word, Outlook) and project tracking tools (e.g., MS Project, Primavera, or similar).
• Knowledge of procurement and invoicing processes.
• Excellent communication, organisational, and problem-solving skills.
• Ability to work in high-pressure environments and adapt to shifting project demands.

Fives Group