Job Description

Job Advert Summary

To provide comprehensive administrative and coordination support to Project Managers and PMO teams across the full project lifecycle, ensuring adherence to project governance frameworks, consistent documentation, collaboration, and timely stakeholder engagement.

Minimum Requirements

o National Diploma or equivalent o 5 years of administrative experience, with at least 3 years in a technology project management environmentoAdvanced computer proficiency in MS Office Suite: Word, Excel, PowerPoint, and MS Teams, MS Projects

Desirable Qualification

A qualification in Business Management

Desirable Experience

Experience with ERP systems, project reporting, and collaboration tools (i.e. SharePoint, MS Teams)

Primary Duties

Support project lifecycle activities from initiation to closure, ensuring all administrative functions are executed efficiently. Maintain and manage RAID logs (Risks, Assumptions, Issues, Dependencies) in alignment with project requirements. Coordinate training logistics, meeting schedules, diaries, and venue bookings for project stakeholders. Capture, manage, and distribute project documentation, including minutes, reports, and deliverables. Provide support in preparing project presentations, dashboards, and progress updates. Assist in procurement processes, invoice reconciliation, and supplier liaison. Utilize project management software tools such as MS Project, SharePoint, and SAP for tracking, documentation, and collaboration. Monitor adherence to project governance and change control procedure

Knowledge

Project management principles and methodologies MS Office Suite MS Project Financial systems and procedures Project administration function

Skills

Excellent communication skills (verbal and written) Excellent planning and organizing skills. Problem-solving skills. Interpersonal skills Analytical skills Accurate typing skills Multi-tasking Excellent administrative skills Flexibility Attention to detail Strong planning, coordination, and time management skills Proficient in Microsoft Office, MS Project, SharePoint, SAP

Attitude

Must be able to work under pressure. Must be innovative. Ability to deal with people at all levels. Ability to work independently. Must be able to maintain confidentiality. Customer orientation Performance driven Deadline Oriented Sense of urgency Value continuous improvement Professional/business courtesy Team player * Positive "can do" attitude