Job Description

Job Advert Summary

Provide support and project administration on project management processes, procedures, tools and techniques to Project Managers and their teams.

Minimum Requirements

o Matric with Secretarial Diploma o 4 years personal assistant experience with 2 years exposure to project development and administration within a corporate or a consulting environment o Project management methodologies, tools and techniques with working knowledge of at least one methodology o SAP PS and MM module experience will be an advantage o Proficient in MS Office Suite

Primary Duties

o Provide support and guidance on project management processes, procedures, tools and techniques to the project managers and their team o Ensure that financial information such as invoices are managed according to the agreed standards o Filing, documentation and ensure that files are kept up to date for all the projects o Take and draft minutes of meetings o Arrange meetings, schedules and diaries o Assist with training planning and scheduling o Create presentation materials for team members where required o Organise project infrastructure (e.g. admin for logons, venue booking, etc) o Manage project suppliers and stationery o Manage time sheets o Able to work with multiple reporting lines and ambiguity

Knowledge

o Project management principles and methodologies o MS Office Suite o MS Project and MS Visio o Financial systems and procedures o Project administration function

Skills

o Excellent analysis, planning and organising skills o Problem solving o Good Communication skills (verbal and written) o Presentation o Report writing

Attitude

o High level of self discipline and control o Motivation o Interpersonal skills o Ability to work under pressure o Innovative and creative o Conflict handling o Customer orientation o Deadline orientated o Team player o Attention to details