Job Description

The Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to support the departmental programme and project management (PPM) office.
Minimum Requirements
An appropriate National Diploma/B-Degree (equivalent or higher qualification) in a relevant field such as Project Management/ Public Administration/ Business Administration/ Built Environment (e.g. Construction Management, Civil Engineering)/ Information Management or similar; A minimum of 1 year proven experience in project administration or coordination -Experience should include: Working within a structured project/programme management environment; Using project management systems (e.g. PCS, MS Project); Supporting financial tracking, reporting, and documentation; Coordinating meetings, stakeholders, and project logistics.
Recommendation
None.
Key Performance Areas
To assist Project /Programme Manager with all aspects of project administration; and to report to and keep the manager fully informed of developments. This role includes ensuring compliance with project management, legislative processes, and systems governed by DOI Project Management standards; The DPO conducts program assurance reviews using the Project Controls System (PCS) that forms part of the eMerge Technology System and provides overall project management guidance; Render a general administrative support service to the Departmental Programme Office (DPO) Directorate; Assist the Directorate in carrying out administrative activities, both general and project related; Assist with secretariat functions at Directorate meetings, which include setting up meetings, drafting agendas, compilation of the minutes, editing presentations and circulating these to the members of the meeting; Assist the Directorate with the preparation and consolidation of financial inputs received from line managers for the facilitation of resource utilisation of projects; Provide support to the DPO in terms of Financial Management; Monitor, control and report on expenditure in the Directorate as well as project expenditure; Timeous and accurate registration of all project information (including financial) on the Project Management Information System; Establish and maintain project documentation library, this includes providing document management support, the identification, change control, and administration on all project-related documents; Perform quality reviews; Perform System training; Keep the manager fully up to date with all developments, and track and report on overall project progress; Assist with technical user support; Assist the Project/Programme Manager to implement new processes and procedures; Work closely with line and project and programme managers to provide project administration support throughout the project lifecycle.
Competencies
Knowledge of the following: Project management; Application of relevant legislation; Departmental Strategic and Service Delivery Plan; Departmental objectives; Departmental operational Strategies; Ability to manage information; Principles and processes for providing support; Computer literate (highly proficient in all MS Office applications, including MS Project); Written and verbal communications skills; Demonstrated ability to support Project/Programme Managers across all phases of the project lifecycle, including scheduling, progress tracking, and reporting; Ability to consolidate financial inputs, monitor and control expenditure, and produce accurate financial reports for both Directorate and project-specific activities; Competence in establishing and maintaining a project documentation library, applying change control procedures, and conducting quality reviews; Advanced knowledge of System Administration; Strong written and verbal communication skills, including drafting agendas, compiling minutes, editing presentations, and facilitating effective meeting logistics; It will be advantageous to have a valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.
Remuneration
R 325 101 - R 382 959 per annum (Salary level 7)
Note on remuneration in addition to service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.
Notes
Shortlisted candidates will be required to submit copies of their documentation for verification purposes. These candidates will be required to complete a practical assessment and attend the interview on a date and time as determined by the department and may also be required to undergo competency assessments/proficiency test. The selection process will be guided by the EE targets of the employing department.
By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
Should you experience difficulties with your online application, kindly note that technical support (challenges with online application) is only available from Monday to Friday from 08:00 to 16.00. You may contact the helpline at 0861 370 214. Otherwise, all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Skills Required