Job Description

Job Title: Project Administration Lead/Supervisor
Weir
Alrode
Onsite
Purpose of Role:
The Project Administration Lead/Supervisor is responsible for leading and developing the document control function within the PMO. This role ensures the implementation of a robust document management strategy, including project handover documents, that supports project delivery excellence across multiple stakeholders including EPCs/EPCMs, clients, and internal departments. The successful candidate will drive standardization, compliance, and continuous improvement in document control practices.
Why choose Weir:
Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It's a big challenge - but it is exciting.
An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.
Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual's contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do.
Key Responsibilities:

• Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.
• Ensure adherence to SHE policies and Duty of Care standards.
• Lead, mentor, and manage a team of Document Controllers.
• Develop and implement a document management strategy aligned with PMO objectives.
• Engage with EPCs/EPCMs, clients, and internal teams (Quality, Planning, Engineering, Sales, Legal, etc.) to tailor and standardize document control systems to project-specific needs.
• Oversee the configuration and maintenance of document management systems (DMS) for both company and client platforms.
• Ensure accurate metadata entry, document numbering, and version control.
• Ensure all documentation is processed in accordance with quality standards and project matrices.
• Conduct audits and quality checks to maintain data integrity and compliance.

Job Knowledge/Education, Qualifications and Experience:

• Diploma or Degree in Project Management, Engineering, Information Management, Records Management, Business Administration or Operations Management.
• Experience: 7 years' in document control or management and engineering experience in projects.
• Minimum of 3 years' management or team leadership experience, and knowledge of expertise in manufacturing or plant technical operations.

Skills:

• Strong understanding of document control systems and project lifecycle documentation.
• Excellent stakeholder engagement and communication skills.
• Proficiency in MS Office and document management platforms (e.g., SAP, Q-Pulse (Quality Management System), SharePoint, etc.).
• Must have knowledge of vendor data processes
• Must have knowledge of current document control standards or Electronic Document Management System (EDMS).
• Knowledge of Salesforce CRM Syestem will be advantageous
• Ability to lead and develop high-performing teams.
• Strong organizational and analytical skills.
• Understanding of Contract Law

Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir's technology, our customers can produce essential metals and minerals using less energy, water and waste at lower cost. With the increasing need for metals and minerals for climate change solutions, Weir colleagues are playing their part in powering a low carbon future. We are a global family of 11,000 uniquely talented people in over 60 counties, inspiring each other to do the best work of our lives.
For additional information about what it is like to work at Weir, please visit our and .
Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status.
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Skills Required