Job Description

The purpose of this role is to:



Provide administration support to all aspects of the projects within the Project Management Office. To work closely with the PMO Manager / Project Managers, Change Manager, and other project stakeholders to make sure that the project documentation is kept up to date and in adherence with the project controls framework and quality standards agreed. The programme coordinator role will be required to assist in the PMO support during the peak of the digitisation projects, whereafter the requirement for support will reduce. It is therefore important to fill the temporary capacity requirement with an interim role and the support can be combined with another after the peak, e.g., Executive Coordinator.

THE KEY PERFORMANCE AREAS OF THE ROLE IN FOCUS, ARE:

1. Project Support

Registration of Projects on the Projects register / system. Assist with proper use of the registration request process. Administer the project tracking tool and draw attention to non-compliance (such as milestones, schedule performance, resource constraints, etc.) Assist in preparation of the Project plan including scope, time, budgets, resources and risks.

2. Data maintenance and reporting

Conducting effective document management, including accurate electronic and/ or paper filing systems and mailing system for the PMO Manager. Developing, capturing, maintaining and updating database information. Ensure central repository for project documentation is kept up to date with all programme/ project documentation. Assisting with documentation and distribution of letters, memorandums, minutes, general correspondence, communications, agendas, attendance registers, reports and presentations.

3. Query Handling and Service Requests

Handling or redirecting project related 1st line internal telephonic/ mail enquiries and requests. Escalating queries and issues to relevant stakeholders for resolution. Liaising with internal stakeholders to determine service requests. Following-up with the relevant stakeholders on unresolved escalated queries.

4. General administrative support

Providing general administrative support to the PMO office. Executing printing, duplication, scanning, reproduction and binding of relevant documentation. Coordinating arrangement of meeting logistics (including catering and venue preparations). Executing ordering and dispensing of office supplies.

MINIMUM REQUIREMENTS

Certification in Project Administration 5 Years Experience in programme coordination or a related field. Experience in: + Project reporting
+ Scheduling of meetings
+ Follow up on action items
+ Create and manage key project documentation such as meeting minutes, action items, attendance registers and governance artefacts.

TCTA's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, the organisation actively encourages people with various disabilities to apply.

If you have not been contacted within 30 days after the closing date, please accept that your application was unsuccessful.

Closing date: