Job Description

Programme Coordinator Arts

Date: 9 Nov 2023 Location: Johannesburg, Sub Saharan Africa, ZA Company: British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021xe2x80x9322 we reached 650 million people.
Programme Coordinator, Arts xe2x80x93 South Africa


Role Purpose
Supports the programme team in the implementation of programmes and projects in compliance with British Council policies and procedures including financial admin, reporting and data collection, operational project delivery and managing relations with delivery partners.


Main accountabilities but not limited to the following:


Managing self and others

• Holds vendors and suppliers to account for delivering services.
• Has the ability to work independently and manage workload against project deadlines.

Financial Support

• Plan and report on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manage smaller budgets.
• Maintain clear and up-to-date records on all financial transactions as per audit requirements.
• Ensure relationships with vendors are maintained and payments are processed on time and in accordance with FABS online system (SAP Finance) guidelines.

Project Management

• Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet the needs of funders.
• Supports internal compliance such as due diligence, records management, data collection and storage.
• Supports grants administration, selection & evaluation, and procurement processes.

Relationship and Stakeholder Management

• Support relationships with clients/partners/stakeholders at appropriate levels.
• Support and co-ordinate relationship with vendors and suppliers and holds them to account for delivering services.

Financial Management:


Ensure that all financial transactions related to project activity are done to corporate standards:

• To maintain programme budget monitoring spreadsheets.
• To process, reconcile and record all financial transactions on delegated budgets.
• To complete monthly cash flow forecasts for approval and to handle all procurements related to the projects in line with British Council policies and procedures

Role-specific knowledge and experience:
Essential requirements:

• Matric certificate
• Post-school qualification i.e a diploma or degree; absence of Project management as a qualification should be demonstrated through experience
• Experience working in a supporting role on programmes or projects.
• Administrative and financial administration experience.
• Good understanding of basic concepts of monitoring and evaluation, and how they are central to good project management.

Desirable:

• Relevant post-graduate or advanced qualification in project management (Prince 2 xe2x80xa2Foundation/PMD Pro,PMP)

Role-specific skills

• Good knowledge of the Creative Sector in South Africa
• Strong organizational skills and attention to detail.
• Ability to work effectively with tight deadlines.
• Demonstratable prior experience and working knowledge of project management, administration and communications.

Further Information

• Pay Band xe2x80x93 4
• Remuneration: ZAR 27,742.00 Gross Per Month
• Contract Type xe2x80x93 Two (2) Years Fixed Term Contract with possibility of extension
• Location xe2x80x93 Capetown OR Johannesburg, South Africa
• Department/Function - Arts
• Additional information
• Language requirements: Strong written and oral English communication skills.
• The Role holder must have existing rights to live and work in the country the role is based.
• Closing Date xe2x80x93 21 November 2023. Applications will close at 23:59 East Africa Time

A connected and trusted UK in a more connected and trusted world.


Equality , Diversity, and Inclusion (EDI) Statement


The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.


The British Council is committed to safeguarding children, young people and adults who we work with.


We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.


Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Councilxe2x80x99s Safeguarding policies for Adults and Children.


If you have any problems with your application please email askhr@britishcouncil.org


Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our xe2x80x98ASK HRxe2x80x99 email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.