Job Description

About NACOSA:NACOSA works to advance the capacity, voice and rights of marginalised communities to ensure they have a sustained response for better health outcomes. Together with our network of community-based organisations and partners, we are building stronger, more equal, healthy and safe communities through a networked, strengthened and sustainable civil society sector.THE KEY PERFORMANCE AREAS OF THE ROLE ARE:

• Day to day office support and administration assistance to the programme team.
• Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
• Supply chain monitoring of key commodities for programme interventions.
• Document management and filing, including electronic filing on central database
• Assist with transporting supplies, equipment, commodities and collection of documents from the field
• Assist with locating venues for implementation activities within selected communities.
• Develop and maintain a network of working level external contacts, e.g. Printing suppliers
• Liaison with third parties (i.e. caterers, venues) as required
• Collate materials (stationery, printing, etc.) for meetings and trainings
• Capture and verify information on various data bases (e.g., NetSuite, Learning Management Information Systems, Microsoft Excel, Commodity Monitoring e.g. EZ Office)
• Maintain office supplies and equipment inventory as required
• Maintain administrative records including meeting minutes and reports
• Maintain programme team calendar of events, key meetings, training calendar
• Ad-hoc duties as required by the programme team.

REQUIRED QUALIFICATIONS, SKILLS AND EXPERIENCE

• A Diploma in Administration or a related field; relevant years of experience will also be considered.
• A minimum of 3 years experience in administrative support and/or personal assistant roles.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), email platforms, and internet applications.
• Experience with NetSuite is highly desirable and will be considered an advantage.
• Demonstrated ability to coordinate travel arrangements, manage procurement processes, support financial administration, and organize training logistics.
• Excellent verbal and written communication skills in English, with the ability to interact professionally and comfortably at all organizational levels and with external stakeholders.
• Previous experience working in the NGO/NPO sector is essential and will be a significant advantage.
• Exceptional attention to detail, strong organizational and multitasking skills, and a proactive, problem-solving approach.
• A valid drivers license held for at least two years is required.

PERSONAL COMPETENCIES

• Strong interpersonal skills with a professional, client-oriented approach to customer service.
• Proven ability to manage multiple priorities effectively, stay organized, and perform well under pressure.
• High degree of accuracy and attention to detail in all areas of work.
• Excellent organizational skills combined with a proactive and solutions-focused mindset.

CLOSING DATE - 24 May 2025PLEASE NOTE:Preference will be given to suitably qualified applicants who are members of the designated groups in line with the employment equity plan and targets of NACOSA. We also encourage people with disabilities to apply. NACOSA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciatedIn the event that you do not hear from us after 2 weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.As part of our hiring process, NACOSA will inquire during reference checks for information about job applicants reference persons regarding any finding of sexual exploitation, abuse, and/or harassment as well as any other forms of misconduct.

NACOSA