Job Description

Production duties:

Brief suppliers on printing specs, grammage of paper, and quantities, request three different printers to get competitive costings.

Brief promotional suppliers on promotional items

Source suppliers when a specific design is presented to manufacture.

Raise cost estimates on Chase on all briefs submitted by client service department.

Raise a budget estimates when necessary for a big campaign for clients on Chase

Raise Purchase orders against Cost estimates and mail to suppliers.

Send the Purchase order with repro artwork to suppliers.

Circulate printers proofs to relevant creative for approval and mail them or arrange collection to the supplier in time to proceed with the print

Check on printing or outwork jobs to ensure that delivery timings are kept.

Ensure that production samples are received from printers on all jobs.

Once the supplier invoice comes in or prints the order and ensure that the printer invoiced the correct amount

Deliver finished products to client or co-ordinate this process.

Update production job status regarding delivery and send to Client service and Finance team.

Assist with filling out tender documents and binding.

Follow up with suppliers on the invoice for the month to ensure finance get all invoice to be captured for the month.

Pull recon report from Chase on paid media jobs every 3 months when required.

Co-Ordinate photoshoots, book studio or location, photographer, videographer, make-up artist, stylist, models etc.

Arrange catering for photoshoots work within specific budgets.

Flight and accommodation bookings for models / shoot crew.

Source and book Voice over artists with recording studio for radio adverts

Answer switchboard, shared duty

Arrange courier bookings for production / promotional items to clients, ensure goods are securely packed for delivery.

ADHOC

Must be able to work on CHASE

Have a minimum of three years of advertising agency experience

Must have drivers licence and own vehicle

Requirements:

Ability to understand and manage people

Ability to utilise IT technologies to produce outputs

Communication and persuasion skills:

Ability to analyse and resolve problems

Ability to lead by example

Quality of work

Integrity

Stress tolerance

Passion for the work

Flexibility/adaptability

Initiative

Innovation

Commitment (willingness to participate in the total process)

Team player

Diplomacy

Maintain equilibrium and positivity on a consistent basis.

Excellent attention to detail and high standards of quality control

Ability to multitask and prioritise activities effectively.

Working in high-pressure environments.

Strong all round production planning from concept to post-production.

Strong interpersonal and communication skills across all levels from clients and suppliers to co-workers.

Most of all - a pleasant working attitude as positivity is contagious and any task no matter how complex can be resolved in a great working environment.