Job Description

The Procurement Specialist will form part of the Finance Department reporting directly into the General Manager and will have the following duties but not limited to:

Principal Responsibilities:

Relationship Building:

o Responsible for a procurement lead organisation with accountability for all spend in the organisation

o Building relationships with all areas of the business including sales, marketing, production, planning, operations, engineering and support services.

o How to promote ethical behaviour in an organization

o Responsible for Procurement policies and standard procurement operating procedures

o Building and maintaining long-term relationships with vendors and suppliers

Supplier Management:

o Conduct effective tender processes on all categories of business spend sourcing and engaging reliable suppliers and vendors.

o Researching new suppliers and new materials using historical sales, forecast reports and explode MRP. Ensure all Purchase Orders meet procurement policies and standard operating procedures

o Negotiating with suppliers and vendors to secure advantageous terms, including but not limited to, pricing, quality, credit terms, supplier lead times, minimum order quantities, minimum stock holding and withing the BBBEE framework and agenda of the business.

o Managed new vendor applications through establishing and effectively chairing the Business Vendor committee

o Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.

o Strategic sourcing and engaging new suppliers and vendors for further business opportunities

o Focus on quality, service delivery and competitive prices from the supply market

o Negotiate for selected components and support the foundation of long-term contracts with key suppliers, through conclusion of service level agreements. Performing risk assessments on potential contracts and agreements

o Conduct supplier performance evaluation regularly, monitor and track trends and performance of vendors against service level agreement, follow through with recourse

Cost Management:

o Develop purchase price, cost and supply chain analysis for major categories of spend

o Developing procurement strategy that is inventive and cost-effective, that focuses on obtaining competitive pricing, identifying and executing cost reduction action plan. Driving environmental sourcing and sustainability

o Define and implement procurement policies, best practise and standard operating procedures, ensure all Purchase Orders comply

o Maintain awareness of potential sources, products and cost savings opportunities

o Influence and involved in all price negotiating

o Effectively engage all business stakeholders. Analyse and monitor the risk, opportunities and trade-offs between price, quality and working capital to be presented and discussed during vendor committee

o Understanding the market and forecasting pricing and underlying commodity trends and achieving financial goals.

Effective business partnering, Reporting and Analysis:

o Setting the standards and controlling the procurement budget and promoting a culture of long-term saving on procurement costs.

o Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods. Establishing e-procurement in the organization

o Assuming responsibility for the inputs into the Material Requirements Planning system (preferred supplier, lead times, minimum order quantities etc.)

o To analyse market trends to anticipate likely price fluctuations, for the purpose of maintaining inventory either for long or short time periods

o Continuously review the operational procedures, recommend improvement plan and streamlining the operation

o Preparing of procurement reports (supplier reliability, purchase price variance analysis, landed cost tracking, weighted average commodity price, inventory stock holding and days of forward cover)

o Reviewing Purchase Price Variance account and following up on reasons for variances and ensuring correct treatment, in collaboration with Finance Team

o Through meaningful reporting and insightful analysis, constructively challenge and drive performance of the business

Product Management:

o Process requisition, buying and sourcing of products and regularly updating management on status of orders.

o Raising purchase orders as per the approved vendor List from the MRP system

o Receiving and checking in of products. Assess quality of stock received and escalate any discrepancies to suppliers and management

o Monitor all internal order requests to avoid over-ordering of materials

o Maintaining a record of open purchase orders and managing delivery dates against suppliers' expected delivery dates.

o Managing consignment stock suppliers.

o Providing first level approval for any price discrepancies.

o Resolve billing and shipping problems and provide information to suppliers.

Skills & Competencies

Negotiation Skills

Interpersonal Skills

Complexity Management

Management and leadership skills.

Multi-tasking and time-management skills, with the ability to prioritize tasks.

Highly organized and detail oriented.

Excellent analytical and problem-solving skills.

General

Able to work on your own, unsupervised Willing to be challenged and work well within a team Focused on excellence Excellent influencing and facilitation skills Strong organisational and time management skills Strong ability to multitask and prioritise

Educational Requirements

Qualification: Bachelor's degree or dimploma in Supply Chain Management, Logistics, or Business Administration

Experience Requirements

Experience: 2-5 years proven experience managing supply chain operations

Experience within a manufacturing company and using supply chain management software and tools

Experience in negotiating and implementing supply contracts / pricing with suppliers

Strategic sourcing experience will be an added benefit

Job Type: Full-time

Education:

Diploma (Required)
Experience:

Syspro: 3 years (Preferred) Supplier Management: 3 years (Preferred) Microsoft Excel: 5 years (Required)
License/Certification:

Driver's license (Preferred)
Work Location: In person