Job Description

To support the Procurement Department in executing procurement-related tasks, managing supplier relationships, and ensuring smooth operational processes.


Key Responsibilities



1. Financial & Data Management


Capture and maintain the department's income and distribution matrix (MTD & YTD financials, COI, infractions, complaints).

Reconcile monthly credit card expenses and submit to the finance department.


2. Administrative Support


Handle correspondence, schedule meetings, and manage incoming calls.

Maintain organized filing systems and ensure documentation is up to date.

Assist with general administrative tasks as required by the line manager.


3. Travel Coordination


Arrange local and international travel bookings (flights, accommodation, car hire).

Manage foreign exchange requirements.


4. Supplier & Vendor Management


Update and maintain supplier files and documentation.

Ensure compliance with vendor management system requirements.


5. Content & Communication


Submit weekly Extranet articles for the Procurement team.

Keep the team informed of important updates, especially during travel periods.


6. Project Support


Assist with ad hoc procurement projects to ensure departmental efficiency.

Take ownership of specific procurement-related initiatives (e.g., Cayuga bookings and stock control).


7. General Duties


Carry out reasonable requests from management.

Support company functions and events as needed.

Maintain a professional, respectful, and team-oriented attitude.




Key Skills & Competencies


Strong organizational and time management skills

Excellent written and verbal communication

Attention to detail and accuracy

Ability to work independently and as part of a team

Proficiency in Microsoft Office and spreadsheet management

Vendor and stakeholder relationship management




Experience & Qualifications


Prior experience in administrative or procurement support roles

Exposure to financial reconciliation and reporting

* Studying or completed coursework in Supply Chain Management or related field (advantageous)