Job Description

The Procurement Officer will support the procurement function by managing day-to-day purchasing activities, ensuring supplier compliance, and maintaining accurate records. The role focuses on ensuring cost-effective and efficient procurement processes to support project delivery and operational needs.

Requirements

Procurement Administration & Order Processing

Assist with purchase requests (PR) and purchase orders (PO) -- ensuring accuracy, timeliness, and proper documentation. Track and monitor PO status to avoid delays in supply. Support the drafting and processing of supplier contracts under supervision. Ensure procurement activities comply with company policies and procedures.

Supplier Coordination

Support the onboarding of new suppliers and maintain updated supplier records. Ensure all supplier compliance documents are valid (e.g., BEE certificates, CIPC registration, tax clearance). Follow up with suppliers on order confirmations, delivery timelines, and invoicing. Assist in monitoring supplier performance and escalate issues to the Procurement Manager.

Risk, Compliance & Reporting

Ensure adherence to procurement procedures, ISO standards, and legal requirements. Conduct basic vetting of suppliers for ethical and financial compliance. Keep procurement records up to date and support audits as required. Identify potential risks or delays and escalate appropriately.

Process & System Support

Capture and update procurement transactions on the internal system or software. Assist in improving procurement workflows and turnaround times. Generate basic procurement reports to support decision-making.

Desired Skills & Qualifications

National Diploma or Degree in Supply Chain, Procurement, or related field. 2-4 years' experience in procurement, purchasing, or supply chain support. Familiarity with procurement systems or ERP platforms. Good understanding of supplier documentation and compliance processes. Strong administrative, organisational, and communication skills. Ability to work under pressure and meet deadlines. Knowledge of ISO standards and B-BBEE procurement regulations (advantageous).

Competencies

Leadership Capabilities:

Participative Leadership Planning and Organizing Monitoring and Measuring

Cognitive Capabilities:

Analysis and Attention to detail Problem Solving Critical thinking

Interpersonal Capabilities:

Assertive Methodical Drive and Action Oriented Flexibility * Excellence and Quality Orientation