Job Description

Reporting to: Operations Manager

Location: Killarney Gardens, Cape Town

Purpose of the role:

The Procurement Officer is responsible for managing the sourcing, purchasing, and supplier management processes to ensure the timely, cost-effective, and quality supply of goods and services required by the organisation. The role ensures compliance with procurement policies, procedures, and ethical standards while supporting operational efficiency, value for money, and sustainable supplier relationships. The Procurement Officer contributes to optimising costs, reducing risks, and enabling the organisation to meet its strategic and operational objectives.

Key Job Roles and Responsibilities (including but not limited to):

? Develop and agree strategic objectives within procurement.

? Manage and support the Request for Quotation (RFQ) process through internal data collection, external brief,

external data collection, data analysis, evaluation and feedback to stakeholders.

? Assist with development and implementation of the procurement strategy.

? Conduct annual suppliers' price reviews.

? Act as liaison between demand and supply planning teams to support material forecasting processes.

? Support implementation of Material Resource Planning (MRP) in Syspro through collection and validation of

purchasing parameters, upload of data and ongoing monitoring of functionality of MRP.

? Development, administration and management of procurement procedures, policies, flowcharts and

framework.

? Monitor and ensure appropriate stock cover of key material components.

? First escalation point for pending supply risks.

? Validate alignment of quotations for new components against supply agreements in place or components of

similar nature. Escalate variances or unique components to Operations Manager.

? Support validation process of pending write-off costs per stock standstill document managed by NPD.

? Ad hoc support of NPD engagement with external suppliers with regards to new requirements, pending changes or planned discontinuations.

? Continuously monitor and manage run-out plans with internal stakeholders and external suppliers.

? Assist with stock take processes as operationally required.

? Ensure compliance with all food safety, hygiene, and quality requirements.

? Assist with general and procurement related ad-hoc duties.

Required Qualifications and Experience:

? A relevant Tertiary qualification in Purchasing / Supply Chain Management / Business Management or similar.

? Minimum 3 years proven experience in a similar role.

? Computer literate and fully competent in required software packages (SYSPRO).

? Experience working within an FMCG or a Food Manufacturing business is required.

? Solid knowledge and understanding of procurement processes, policy and systems.

? Solid knowledge and understanding of food safety standards (e.g. HACCP, ISO 22000, FSSC 22000, or similar).

? Strong cost awareness with a proven track record of achieving savings without compromising quality.

? Demonstrated knowledge of B-BBEE procurement requirements.

? Proactive approach to risk management in supplier and material availability.

? Ability to work under pressure in a fast-paced production environment.

Personal Profile, Skills and Attitude:

? Excellent communication skills, both written and verbal.

? Highly organised with strong administration skills.

? Strong verbal, numerical and reasoning skills.

? Accuracy and attention to detail.

? Displays a concern for business values and ethical standards.

? Sets high personal standards, is focused and self-motivated.

? Able to build and maintain strong working relationships.

? Valid driver's license and own transport available.

? Ability to multi-task.

? Team player.

Application:

Qualifying interested applicants are requested to submit their applications to recruitment@millenniumfoods.co.za.

Application Deadline:

15 September 2025

If you have not received a response within two weeks of the closing date for applications, kindly consider your application unsuccessful.

The Protection of Personal Information Act, 4 of 2013 (POPIA), provides that when one processes another's personal information, such collection, retention, dissemination and use of that person's personal information must be done in a lawful and transparent manner. To give effect to the above, we as your employer, are required to provide you with information regarding the processing of your personal information. This information is recorded under the HR Processing Notice, which can be accessed and viewed on the Company website at https://www.libstar.co.za/legal/. Printed copies of this Processing Notice can also be accessed from the HR department. We kindly request that you read the HR Processing Notice to ensure that you understand how Libstar uses and processes your personal information.

Job Type: Full-time

Work Location: In person