Job Description

Ensure processes are in place that strengthen internal controls and minimise potential risks Manage the sourcing of goods and services (including travel) and ensure adherence to the PFMA, National Treasury, PPPFA, SCM regulations, etc. Ensure purchase orders are expedited Monitor and evaluate supplier performance Ensure purchase requisitions are managed to satisfy business needs Ensure that the supplier database is maintained and up to date (this includes tax certificates, BBBEE certificates, price lists, supplier contact details, etc.) Plan and oversee the BBBEE verification process Produce a BBBEE plan for procurement Co-ordinate the overall BBBEE plan and monitor progress against the plan on a monthly basis Build and manage relationships with all necessary stakeholders Project and anticipate needs and requirements for MSP Analyse the future demand for items and identify appropriate procurement strategies to meet demand expectations Compile the Procurement Plan for the Senior Manager: SCM's approval Submit the approved Procurement Plan to National Treasury Liaise with each Centre regarding the implementation of the Procurement Plan Quarterly report on the implementation of the procurement plan to National Treasury Ensure processes are in place that strengthen internal controls and minimise risks Assess the different procurement methods available and decide on the most feasible option after considering all relevant legislation, regulations and prescripts Monitor adherence and compliance with all prescripts, including the Preferential Procurement Framework Act; Black Economic Empowerment; Public Financial Management Act; Supply Chain Management Directives; and Treasury Regulations whenever goods and services are purchased Assist end users in drafting specifications when doing bids/requests for proposals Facilitate the whole tender process i.e. tender advertisements, tender briefings; opening of the tender box; supplier presentations; BSC, BEC and BAC meetings; etc. Attend to tender related queries timeously Keep abreast of the tender pipeline and schedule of work to enable effective administration thereof Observe tender closing deadlines and ensure that all tenders received are properly registered See to the safe keeping of all tender documents Ensure that all relevant tender documents (i.e. adverts, tender register, pricing register, handover register, responsiveness schedules, comparisons schedules etc.) are quality assured for accuracy and completeness Conduct a pre-evaluation of all tenders and present this to the BEC Maintain accurate records for all bids i.e. decisions taken, etc. Supervise, coach and performance manage staff Assign and monitor procurement, logistics, travel and disposal functions Assist the Senior Manager: SCM in the recruitment and selection of procurement Orientate and train new employees Ensure reports are produced timeously, as required Ensure that a proper filing system is maintained



Degree in Supply Chain Management or Equivalent NQF level 7 CIPS certification and membership 7 years related technical sourcing working experience Knowledge of National Treasury Regulations on procurement * Knowledge of Corporate Governance