Procurement Coordinator

Johannesburg, Gauteng, South Africa

Job Description


Main Purpose:

  • Managing and carrying out Procurement activities across a wide range of categories and for all internal departments
  • Creatively explore different approaches in negotiation agreements to achieve greatest cost reductions for Puma Energy
  • Align objectives with different functional areas, mainly with Operations, Maintenance and Retail
  • Ensure appropriate Procurement Service Levels to the business within the country for the procurement process, quickly adapting to changes

Knowledge Skills and Abilities, Key Responsibilities:

  • Ensure the business has timely supply of goods and materials it requires
  • Demonstrate value for money for the company in the country when money is being spent with suppliers
  • Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country
  • Planning, Operations and Monitoring
  • Initiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her country
  • Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives
  • Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders)
  • Is responsible for controlling the supplier’s payment terms under Procurement scope
  • Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
  • Perform price benchmark to ensure that Puma Energy prices are consistent within the market
  • Sourcing and Negotiation
  • Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company
  • Lead multi discipline teams in charge of negotiations for his / her country
  • Creatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for Puma Energy
  • Identify, propose and lead savings initiatives related to:
    • Technical requirement (e.g. standardization, value engineering)
    • Volumes (e.g. consolidation / rationalization)
    • Vendors market (e.g. new vendors sourcing)
    • Price (e.g. payment terms, warranty, lump-sum, life cycle)
  • Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of company’s procurement policies
  • Propose, validate, initiate and follow-up vendor qualification request (KYC)
  • Build / maintain a network of contacts and develop top country Procurement relationship with suppliers
  • Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy
  • Selecting suppliers and contracting
  • Define / propose short lists of vendors for RFP or for RFQ
  • Pilot and organize RFQ
  • Negotiate commercial terms of contracts
  • Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
  • Cooperation with the Legal department for all contracts
  • Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
  • Monitor and report on contract’s performance and savings
  • Organize contract reviews during execution of contract / return on experience at the end of contract
  • General Management
  • Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team
  • Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management
  • Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes
  • Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)
Profile
  • Undergraduate degree in Engineering or Business
  • Recommendable Master degree
  • Ideally Oil & Gas industry experience in mid-stream and in multi-site retailing
  • Business acumen, capable of understanding business/marketing strategies
  • Min 5 years Procurement experience (Recommendable 2-3 years management experience and/or 2-3 years in an operations or sourcing/supply chain role)
  • Ability to manage commercial relationships with Suppliers at local level
  • Mature leadership and with excellent organization, negotiation and project management skills
  • Problem solver, team player and can deal effectively with people who hold opposing views, tolerates conflicts and ambiguity
  • Communicates effectively, persuasive speaker and a good listener
  • Good knowledge of Finance for Project Evaluation
  • Basic functional expertise ERP systems
  • Working knowledge of legal matters relating to Procurement
  • Able to accurately manage high levels of data
  • Demonstrates integrity and ethical working in line with Puma Energy Code of Conduct
  • English required

Key Relationships and Department Overview:

  • Country General and Finance Managers, Regional Procurement, diverse Country Operational Functional Managers

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Job Detail

  • Job Id
    JD815475
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Johannesburg, Gauteng, South Africa
  • Education
    Not mentioned