Job Description

COMPANY DESCRIPTION
We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.
Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.
The Group's key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.
OBJECTIVE OF ROLE
The Procurement Administrator is responsible for identifying and procuring the goods and services that the organization requires from preferred vendors as well as ensuring adherence to procurement, finance policies and procedures in relation to creating purchase orders.
KEY RESPONSIBILITIES
Converting Purchase Requisitions into Purchase Orders
Converting purchase requisitions into purchase orders within 24 hours where all necessary documentations are attached and all fields are completed correctly. Follow up on approvals according to the approval's framework.
Receipting Purchase Orders
Contact internal customers and suppliers to follow up on invoices and proof of delivery on open purchase orders. Once an invoice and proof of delivery is received, the purchase order is receipted.
RFQ- Request for Quote
Requesting quotes from preferred vendors and awarding received quote based on best price, quality, and delivery terms, on behalf of the business.
Customer Service and Query Resolution
Respond promptly to emails and have a resolution within 24 hours. Relationship management with internal and external stakeholders.
Monitoring
Monitor and provide feedback to Senior Procurement Administrator on the requisition report, Approvals and rejected order report.
EDUCATIONAL REQUIREMENTS

• Matric
• Degree or diploma qualification an advantage

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• A minimum of 1 years' experience in a "procure to pay" environment
• Administration experience
• Experience in the pharmaceutical / FMCG industry is preferred

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Initiative
• Detail orientated
• Multi-tasking
• Results oriented
• Planning and organizational skills
• Proactive
• Responsibility & Accountability
• Flexibility and tolerance for ambiguity
• Capacity for and resistance to stress
• Perseverance, tenacity and resilience
• Good communications skills (written and verbal)
• Active listening skills
• Curiosity / learning agility
• Ethical work ethic
• Information seeking
• Problem-solving and good judgment

COMPUTER SKILLS REQUIRED
The applicant must be proficient in the various applications (Word, Excel and PowerPoint) within the Microsoft Office, with above average proficiency in Excel and knowledge and experience working with SAP. The applicant should also be at intermediate level with Microsoft Outlook and Teams.
EMPLOYMENT EQUITY AND FEEDBACK
Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV's online on or before 25 September 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.
INTERNAL APPLICATIONS
Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application for this specific role.

Skills Required