Job Description

Responsible for understanding the full procurement process, from order placed, through procurement, to building a load and finally delivering the combined load to the park. They play a crucial role in managing the purchasing process within an organization.





Their responsibilities typically include:


Within the Kissflow system:

Maintain the supplier administration within + Streamline documentation,
+ record-keeping, and
+ processes to enhance efficiency
Maintain an updated and accurate preferred Supplier database Assist in the administrative procurement processes + track RFPs,
+ request quotations,
+ preparation/issuing of purchase orders,
+ raising delivery notes,
+ request and upload final tax invoices
Tracks, troubleshoots and resolves procurement system issues following established guidelines and procedures, escalates technical issues to the appropriate level and resources within IT + Coordinating with internal departments to assess procurement needs and specifications
+ Manage purchases done on the procurement credit card and reconcile card weekly
+ Prioritize urgent order requests
+ Handling incoming and outgoing courier parcels (for parks)
Receipting goods, notifying parks of stock Binning goods into storeroom Issuing goods out of storeroom, packing slip Stock take + managing old items in storeroom + Preparation of Commercial Invoices
Liaise with suppliers in respect of commercial and/or technical clarifications and queries
- Tracking inventory levels and placing orders as needed - Office supplies


+ Phone daily to follow up if orders placed will be delivered timeously
+ Adhere to company's procurement policies and procedures
+ Recommends improvements in workflow, procedures, and documentation as it relates to the procurement systems
+ Parks work 7 days a week and the procurement phone (separate to your personal phone) does receive requests 7 days a week. Some of these might be emergency/crucial and require an after-hour intervention. This is however not the norm.
+ Keep current in changes in procurement field and contractual regulations
+ Management of procurement@africanparks.org email address
+ Assist the Procurement Specialist to plan and calculate all activities related to the Procurement Department
+ Resolving supplier issues, including shipment delays or quality concerns.

Qualities and Skills:

Solid foundation in procurement operations with hands-on experience

Exceptional precision and diligence in managing and verifying data

Skilled in accounting platforms such as Serenic, alongside other procurement tools

Highly organized with strong time management capabilities

Collaborative approach to working with internal departments, creditors, and external stakeholders

Solutions-oriented, with a proactive attitude toward resolving challenges

Clear and effective communicator, both in writing and speech

Well-versed in procurement workflows, accounts payable, and documentation practices

Self-motivated and capable of managing multiple priorities independently

Agile and responsive in dynamic, fast-paced environments

Proficiency in French or Portuguese considered an asset

Qualifications:

Senior Certificate (Matric) Tertiary qualification in Procurement, Supply Chain, or Logistics is advantageous. * Minimum of 3 years' experience in administrative roles within office environment