Job Description

Responsible for providing a complete secretarial service.
Physical Requirements
Must be physically capable of performing the duties of the post.
This post reports to FUNCTIONS CO-ORDINATOR
Key Responsibility Areas

• Provides a complete secretarial service, typing duties, receptionist, co-ordinating, controlling and distributing incoming mail and diarising the necessary follow-up
• Undertaking routine correspondence duties by drafting replies and returns where necessary.
• Directing and controlling telephone calls by screening and re-directing calls where appropriate and by making calls, including truck calls as directed.
• Compiling and distributing agendas and taking minutes by attending relevant meetings.
• Maintain a confidential filing system.
• Maintaining and updating relevant policy and procedural records.
• Arranging conferences, seminars, presentations, meetings and office functions and ensuring the necessary documentation is available.
• Co-ordinating and controlling the diaries of Office Bearers by diarising events/functions and informing the respective Office Bearers.
• Liaising with Office Managers and Executive Secretaries to ensure an accurate co-ordination of diaries.

Competencies

• Attention to detail.
• Ethics and professionalism.
• Organisational awareness.
• Planning and organising.
• Use of Technology.
• Interpersonal relationships.
• Communication.
• Service delivery orientation.
• Client orientation and customer focus.
• Action orientation.
• Learning orientation.

Essential Requirements

• Grade 12 (NQF Level 4) or equivalent.
• Valid motor vehicle driving license.
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements

• Grade 12 (NQF Level 4) or equivalent and an Administrative Certificate.
• 3 Years relevant experience.

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Pension Fund Yes
Remuneration R232 438.20 - R301 728.48 PER ANNUM
13th Cheque Yes
Contact Name HUMAN RESOURCES DIRECTORATE
Contact Telephone FOR JOB ENQUIRIES (031) 3227701, FOR SYSTEM ISSUES (031) 3226050

Skills Required