Job Description

Key Responsibilities: Banking & Financial Platforms

• Daily and strategic management of accounts across FNB, ABSA, Nedbank, and Standard Bank
• Maintain up-to-date Lexis Nexis and Lexis Nexis KYC compliance and integration

Accounting & Compliance

• Manage SARS e-filing, VAT, and EMP submissions
• Full function bookkeeping and reporting through SAGE One Accounting
• Oversight of group company accounting, including lease financials
• Compilation of management accounts on a monthly basis
• Cash flow forecasting and budget preparation
• Handle debtor and creditor management, including clients, advocates, correspondents, and business creditors
• Respond to client queries and resolve invoice disputes

Payroll & HR Administration

• Run payroll through SAGE Payroll Professional
• Utilize SAGE Self Help Services for staff interaction
• Oversee leave management and employee data

Practice & Legal Administration

• Use of AJS for trust and business account reconciliation
• Financial tracking for conveyancing matters, including balances post-registration
• Monitor and report on incentive structures and performance tracking
• Ensure full FICA compliance for the practice and assist with audits
• Maintain FICA files and KYC processes
• Compile and present monthly marketing performance reports

Systems & Software Proficiency

• Advanced user of MS Office, particularly Excel for reporting and analysis
• Comfortable with digital filing systems and legal software tools

Key Requirements:

• Minimum 5 years experience in a financial management or legal practice management role
• Strong understanding of legal billing and trust accounting
• Advanced Excel skills and proficiency in SAGE products
• Knowledge of FICA legislation and compliance
• Exceptional attention to detail and organizational skills
• Excellent communication skills and ability to engage with clients and stakeholders