Job Description

The objective of this job is to perform the administrative duties related to postgraduate studies after student registration to student graduation

Job Knowledge, Skills and Experience

• National Diploma/Diploma in Office Management Technology or Business and Information Administration
• A minimum of 3 years relevant administrative experience.
• Knowledge of policies related to postgraduate studies (Level 9 & 10).
• Proficiency in MS Office (Advanced knowledge in Word, Excel, Powerpoint, Database; Project; Sharepoint, Onedrive, Teams, Forms)

Recommendation:

• Experience in educational institution managing postgraduate studies.
• BTech/AdvDip: Business Administration/Project management or related qualification

Key Performance Areas / Principal Accountabilities

• Secretariate for Faculty Higher Degrees Committee (FHDC):
• Preparing agendas and minutes via the HDC digital platform for approving research topics, proposals, Student Supervisor Agreements, progress reports, examiners and final marks and submission of final thesis to library.
• Communicate outcomes from the meeting to supervisors.
• All communication with examiners when thesis is submitted for examination.
• Submission of appointment contracts for examiners.
• Submission of remuneration documents of examiners and external supervisors.
• Send reminders that examination reports are due.
• Ensure submission of final thesis to library.
• Preparation and checking of graduation lists.
• Prepare quarterly FHDC report to Faculty Board.
• Maintain database of examiners.
• Secretariate for Faculty Research Ethics Committee (FREC):
• Monitor special e-mail account for ethics application submissions.
• Preparing agendas for ethics applications and minutes of the meeting.
• Communicate and monitor outcomes from the meeting to supervisors and students as per FEBE Ethics Submission Guideline.
• Issuing of ethics certificates to successful candidates.
• Prepare quarterly FREC report to Faculty Board and SREC.
• Prepare quarterly FREC report.
• Postgraduate student management
• Monitoring of student progress on HDC Digital.
• Issuing of warning letters and academic block letters.
• Agenda and minutes for academic exclusion appeals meetings.
• Marketing and Communication related to postgraduate studies.

Competencies

• Proficiency in English - written and verbal
• Proficiency in MS Office and HDC Digital
• Detail-oriented
• Confidentiality & Honesty
• Compassionate
• Strategic planning and scheduling skills
• Organisational and time management skills
• Critical thinking skills
• Ability to work independently.

General Information

Closing Date: 8 October 2023

Enquiries: Ms Yandiswa Vuwani @vuwaniy@cput.ac.za - Human Capital Department

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Cape Peninsula University of Technology