Job Description

Role: Portfolio Office Co-ordinatorLocation: MidrandContract duration: 3 monthsBudgets & Finance Admin

• Management of Purchase Orders

• Management of Receipting

• CAPEX and OPEX Budget Recon & Co-Ordination

• Reconciliation and balancing of Requests

• Quarterly Funds review and release in collaboration with Business, IT and Finance

• Monthly alignment sessions with Business, IT & Finance

• Monthly alignment sessions with SCM for contract management.

• Monthly meeting with Management and Finance Team for recon and alignment

Department Administration and Support

• Capture and maintain divisional process documentation and templates.

• Facilities Management

• Boardroom Bookings & Co-Ordination

• Stationery Ordering & Co-Ordination

• IRS & Workflow loading and access requests

• Event Co-ordination and facilitation

• Divisional Asset Management

• Manage Divisional Leave and Team Capacity Planning

• Application Access Support: Jira, Confluence, MS Teams

• Business and IT Stakeholder Engagement and Communication

Programme Increment (PI)

• PI Planning Administration, Co-ordination and Reporting

• PI Delivery Administration, Co-ordination and Reporting

• Jira ticket Maintenance and Housekeeping

• Demand Management Support and Training

Reports

• Support the co-ordination the compilation of reports with relevant stakeholders

• Review and QA report content in collaboration with content providers

• Ensure that weekly, monthly, quarterly, annual and ad-hoc reports submitted by deadlines

People

• Capture and Maintain Staff Database

• Management of Divisional staff and distribution lists.

• Maintain Organizational Charts

• Support and track the recruitment process

• Support and promote Staff well-being

• Support and promote health and safety

• Support and Co-ordinate staff Learning and Development

Tech Management and Control

• Provide support and co-ordination of Tech Manco activities, as well as the management and tracking of actions across Cyber, Risk, Assurance, Audit, Vendors, Contracts, Budgets, Finance, People

Optimal Growth Technologies