Job Description

A well-established civil engineering contractor in the Northern Suburbs is seeking an experienced Plant Workshop Administrator to oversee the administrative and operational coordination of plant hire activities.
Experience & Qualifications
35 years experience in plant hire administration, fleet coordination or plant workshop support.
Proficiency in plant costing, fuel tracking, and payroll data handling.
Familiarity with internal hire reporting and construction-based operations.
Competent in Microsoft Excel and administrative systems.
Key Responsibilities
Payroll & Financial Administration
Collect operator timesheets and calculate allowance payments for payroll processing.
Liaise with HR and Finance to resolve discrepancies and respond to wage-related queries.
Log and manage insurance claims for plant and vehicle, ensuring prompt resolution.
Plant Costing & Diesel Management
Capture daily plant costs and diesel usage from site logs and operator checklists.
Maintain up-to-date Excel records for monthly reporting and submit cost data to accounts.
Support cost-control initiatives by highlighting trends and variances in fuel consumption.
Procurement & Stock Control
Monitor and maintain stock levels of workshop materials, documentation books, and PPE.
Obtain quotes, place orders, and track deliveries to avoid operational delays.
Keep clear inventory records to support audit readiness and procurement accuracy.
Accommodation & Travel Coordination
Arrange travel accommodation for plant operators working away from Cape Town, ensuring timely bookings and clear communication with site teams.
HR Administration & Compliance Support
Maintain accurate operator files, including IDs, qualifications, and contracts.
Track upcoming contract expiries and assist with timely renewals.
Support onboarding and coordinate performance record-keeping in line with internal procedures.
Cost Reporting & Invoicing Assistance
Prepare and submit monthly plant hire and fuel usage reports by required deadlines.
Provide data to the accounts team for invoicing accuracy and internal charge validation.
General Administrative Support
Respond to internal queries and maintain efficient filing (both digital and hard copy).
Prioritise daily tasks to support the Workshop Manager and supervisors across the departments.
To apply, please send your CV and a cover letter outlining your relevant experience to with the reference PlantAdmin2025 in the subject line by 19 August 2025. We look forward to hearing from you!
Skills & Attributes
Solid understanding of plant hire and fleet operations.
High attention to detail, particularly in financial and cost-related tasks.
Skilled in Microsoft Office tools, especially Excel.
Able to manage multiple priorities calmly and methodically.
Effective communicator and confident team collaborator