Job Description

The role will focus on Governance, Compliance, Demand, Reporting, Integration and Finance Expenditure. The role enables the delivery of relevantIM processes, communication, collaboration, and knowledge management through the governance and finance areas, standards and reporting, to support and maintain enterprise technology, infrastructure, applications andtechnical systems. ThePlanning and Compliance Specialist distributes thefinancialresources of a department, is responsible for the budget planning, and supports the IMPlanning and Compliance Manager by offering oversight andadministration that will allow them to make the best business decisions for the company.



Lead a team of people who deliver and support Regional IM budgets



Drive and implement rigourous cost management processes and procedures.



Manage finance expenditure and reporting including month/quaerter and year end.



Develop an understanding (at configuration level) of the functionality embedded in ERP applications.



Develop a good understanding of the ERP landscape and the solutions used to support processes.

Manage Capital and Opex Governance by:

Reviewing and checking monthly financial reports to IM Managers.



Assist with reconciliations and reviews thereof.



Provide overall project financial support to all our project managers.



Assist with PO creation for Projects.



Assisting with documentation of Single Source Motivations.



Streamline processes and procedures to improve operational efficiency of financial reporting and budgeting.



Review the Actuals on SAP compared to the Budget and provide recommendations to all the IM Managers

Preparing Forecasting:

Review and update with line management and HoDs



Communicate and align with BU Finance teams



Submit Forecasts to Global IM and ensure it is accuartely recorded in SAP.

Reconcile Resource & Recoveries:

Obtain supporting documents for all monthly recharges and esnure that they are within budget



Track & verify timesheets against invoices for all project resources.



Maintain and track recovery register



Manage all recovery journals and recharges BU Projects.



Reconciliation of resource Journals.



Review the Opex forecast reports monthly



Review the list of Accruals.



Respond to requests for project financing or HOD Opex information promptly



Co-ordinate the budget pepraration, validation, approvals, uploads and presentations.



Review cost structures, budget methodologies and suggest improvements/optimisation opportunities.



Ensure timely monthly approval of all Team Confirmation of Service (CoS) documents.

Finance and Suppy Chain Governance:

Ensure all applicable Vendor contracts are loaded on Ariba



Continually monitor relationships with vendors by faciliatating vendor SLA meetings



Ensure that contracts address nature and scope of services, duration of the contract, the right to audit, cost, confidentiality and integrity, and contingency plans.



Retain proper vendor documentation to facilitate accountability and monitoring.



Assist with single-source motivations for all project resources and EMEA Licence renewals.



Ensure that the EMEA Licence renewals are performed before the expiry date.



Maintain Vendor register across all BU's monthly and review them on a regular basis.



Develop and deploy consistent practices of Contractor and Contract Management for all vendors across the various operations to improve the quality, cost and raise the service level of performance across the region.



Oversee and drive principles to endure governance and compliance.



Manage IM procurement



Support and lead IM document management.



Manage and own IM Demand, Reporting and Integration.



Develop a good understanding of the ERP landscape and the solutions used to support processes.



Advise functional Heads of Departments on opportunities to innovate and improve.



Manage escalations of queries for the areas and operations.



Serve as the business relationship conduit for the allocated regional stakeholders.



Provide highly-valued consulting level support and guidance for governance, compliance, integration and audits.



Lead the bi annual ICFR attestation and ad hoc control testing processes



Lead demand management principles across the department.



Lead change, communications and reporting in the region

Requirements:

Formal qualifications:

An undergraduate qualification (Bachelors degree or equivalent) in the relevant Financial Acounting discipline and/or relevant IM Discipline.

Desirable:

It would be advantageous to have a postgraduate qualification in the related IM discipline OR a proven track record of extensive practical experience in a role and context of similar complexity.

Role-specific knowledge:

Planning and Compliance discipline and governance. Change management and stakeholder engagement. Proficiency in required languages. Regional and local conditions.

Safety Knowledge:

Provides a consistent outstanding role model with safety practices with a deep understanding of the importance of safety.

Technical Skills:

Ability to:

implement best practices and benchmark specialist support improvement indicators execute global governance and compliance risks and required mitigations build and leverage mutually beneficial relationships with all stakeholders drive issues to resolution by aligning the team, finances and technology solutions manage regional problems and the different processes involved perform continuous improvement reviews to align with the changing business demands deliver SLA outcomes and governance to a defined client base manage service improvement programmes implement planning and compliance tactics that reduce client service complexity and enable improved delivery consider stakeholder requirements and revise portfolio goals to obtain alignment develop mutually beneficial partnerships with internal and external stakeholders deliver Regional Support portfolio series including commercial, contractual, financial and organisational aspects manage best practice delivery and benchmark quality and quantity improvement indicators continuously improve team performance

Between 3 - 5 Years