Job Description

General Description:

• Follow and resolve all distribution quality queries in the shortest possible timeframe within policy framework.
• Display a professional attitude when responding to customers
• Respond to distribution quality-related complaints and liaise with customer and regulatory affairs.
• Interact with SAHPRA & SAPC.

• Generate, maintain, monitor and review SOPs to ensure effectiveness.
• Ensure training of quality procedures for site.
• Ensure training of desired level of GDP/GWP.
• Develop and train own staff.
• Ensure availability of training records for inspection.
• Monitor and review calibration and validation status of equipment.

• Review processes to ensure compliance for audits.
• Ensure compliance to procedures, GDP/ GWP and regulatory requirements.
• Monitor temperature and humidity, analyses data and compile reports.
• Ensure Non-conformances are recorded, investigated and corrective action implemented.

• Plan internal audits.
• Conduct internal audits ongoing.
• Write reports and follow up on corrective actions.
• Feedback to senior management.
• Facilitate Vendor audits as when required.
• Compliance to procedures, GMP/GDP/GWP and regulatory requirements.

• Review and inspect for regulatory.
• Ensure compliance to regulations for relevant markets.
• Report to Distribution Manager regarding operational requirements.
• Maintain relevant delegation letters.
• Maintain licenses for premises and personnel to MCC, SAPC and DOH.
• Ensure SLAs are in place with relevant Service Providers.
• Review and maintain Technical Agreements/SLAs to ensure quality matters relating to warehousing/distribution of pharmaceutical goods is clearly addresses.

• Stock losses should be minimized by implementation of appropriate security measure.
• Monitor stock discrepancies by reviewing inventory adjustments performed and cycle count results.
• Report on stock losses using internal reporting structures, and when required, the relevant regulatory authorities.
• Compile Annual International Narcotics Control Board Report for submission to the Department of Health (DOH)
• Oversee compilation of monthly reports on Export permits / Schedule 5 & 6 medications.

• Oversee Induction and SOP training.
• Oversee SOP training.
• Oversee training profiles for employees.
• Ensure that Health and Safety procedures are adhered to, and correct PPE are used.
• Repair and maintenance of equipment and facilities.
• Manage departmental financial, SHE, HR and GMP responsibilities and activities.
• Plan, lead, allocate and manage departmental activities, resources, and tasks in accordance with agreed budgets, service/delivery targets and daily/weekly/monthly plans.
• Establish and maintain appropriate systems for operational management and measurement.
• Develop and implement continuous improvement plans and actions.
• Set Annual Budgets and Quarterly Forecasts.
• Meet output requirements, while containing expenditure.
• Meet targets on yields and write offs.
• Ensure capital expenditure plans are met.
• Ensure control and approval of expenses in accordance with the company approvals framework.
• Control all inventory in area of responsibility.
• Ensure annual stock stakes meet control requirements.

• Promote diversity, equal opportunity and fair treatment in the workplace.
• Execute company EE plan, procedures and targets.
• Formulate and execute a Workplace Skills Plan in conjunction with the HR Department.

• Comply with GMP/GLP requirements as outlined by company SOPs and written instructions in all tasks and activities.
• Ensure that products stored according to the required SOPs and documentation.
• Complete all records and reports timeously and accurately as described in the relevant SOPs, protocols and associated documentation.
• Ensure that the required resources, systems and SOPs are reviewed, authorized and are regularly monitored, adapted and improved to ensure compliance to GDP/ GWP regulations/standards and the product license.
• Ensure that environment (facilities and equipment) is maintained to GDP standards.
• Ensure that the initial and continuing departmental personnel training is carried out and recorded.
• Ensure that records are evaluated and corrected before they are sent to the Quality Department.
• Investigate and initiate corrective actions for all quality deficiencies.

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment.
• Ensure that all employees are informed of their scope of authority as contemplated in the OHS Act.
• Take full responsibility and necessary measures to ensure that the requirements of the OHS Act are complied with by every person in your employment or on premises under your control where plant and machinery are .

• B Pharm or equivalent
• GDP Certificate an advantage
• Current registration with Pharmacy Council
• Minimum 1 years experience as a Responsible Pharmacist
• 2 years experience as a Pharmacist in a distribution environment
• Thorough understanding of GDP/GWP

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